Payroll Officer at iKhokha

So, what will you do?  

• Ensure the accurate and efficient management of the company’s monthly payroll. 
• Bring your passion for numbers and problem-solving to optimize payroll processes, embrace cutting-edge solutions, and ensure our team is paid with accuracy and care. 

In addition to the above, you will: 

Employee Onboarding & Offboarding:  

• Review of HR related documentation to ensure that all relevant payroll related documents are filed correctly, kept up to date and submitted to 3rd parties as required (i.e., employee IDs, tax numbers, bank account details, medical aid and group risk info, etc.) 
• Assist Talent team in onboarding and offboarding employees from the company’s medical aid & group risk schemes. 

Monthly Payroll:  

• Ensuring that monthly payroll and any ad hoc payroll runs are processed accurately, efficiently and in accordance with SA tax legislation. 
• Review of monthly commission reports generated by internal company sales and support team leaders and submission thereof to the Finance Operations Manager for final sign-off. 

Investigation into any anomalies identified:

• Capture and review all business-related expenditure incurred by employees and appearing on payroll. Conduct investigations into any unauthorised spend. 
• Assistance with payroll forecasting for budget purposes. 
• Generate reporting related to time/effort expended by Product team members for the purposes of capitalising internally generated intangible assets. 
• Review leave pay and bonus provision balances and conduct investigations into any discrepancies identified (i.e., long outstanding leave, etc.) 
• Generate and assist in submission of PAYE and other tax returns with oversight of the Finance Operations Manager. 
• Escalation of any payroll system errors to Finance Operations Manager and Sage/3rd party consultancies where necessary. 
• Engage with Sage/3rd party consultancies regarding continuous improvement to the company’s payroll system and processes. 

Stakeholder Management:  

• Act as the primary relationship manager between the internal HR team and ensure that any information affecting payroll is communicated timeously (i.e., new hires, terminations, in and out of cycle increases, change in medical aid details, etc.) 
• Act as first line respondent to any employee queries regarding payroll (incl. investigation of payroll discrepancies, generation of dummy payslips, tax returns, etc.) 
• Act as the primary relationship manager for 3rd party providers affecting payroll such as Discovery, PSG, Sage. 
• Assisting the Finance Operations Manager & Learning Manager with implementing the company’s BEE strategy as it relates to skills development (incl. assistance with generation of the company’s annual workplace skills development plan and employment equity reporting for Dept. of Labour.  

Qualifications

• Business administration/finance degree or Diploma. 
• 2-5 years of experience in a payroll dept.  

Deal breakers: 

• Excellent knowledge of tax legislation affecting employees’ take-home pay  
• Prior experience in managing Discovery Medical Aid & Group Risk schemes would be favourable. 
• Advanced MS Excel experience would be favourable. 
• Prior experience with Sage 300 payroll software and MS Dynamics 365 Business Central or similar accounting package would be favourable. 

Additional Skills & Knowledge: 

• Self-starter / entrepreneurial and willing to get their hands dirty in a company with a scale-up culture.  
• Ability to handle pressure and adapt to change in a dynamic, rapidly shifting environment. 
• Excellent attention to detail, organizational and communication skills. 
• Curious and willing to learn how the company’s operations influence monthly payroll (i.e. understanding what economic drivers influence staff commission, overtime, etc.) Must be curious and willing to learn how the company’s operations influence monthly payroll (i.e. understanding what economic drivers influence staff commission, overtime, etc.)