Payroll Officer at Macsteel

Job Advert Summary    

• Contribute to the payroll process for the organization by ensuring employees are paid accurately and timeously, while maintaining data integrity, compliance and stakeholder satisfaction. This position works closely with the Human Capital department by managing employee records, resolving payroll discrepancies, and supporting audits and reporting requirements. 

Minimum Requirements    
Required Qualifications / Experience

• Grade 12 / National Senior Certificate – Essential
• Diploma or Degree in Payroll/HR/Finance or Accounting – Recommended
• Minimum 1 years of payroll operations experience, 2-3 years HR Operations – Advantageous
• Knowledge of the Metal and Engineering Industries Main Agreement – Recommended
• Proven experience with payroll software (Educos Advantageous)

Skills & Attributes

• Advanced Microsoft Excel – Non-negotiable
• Exceptional attention to detail combined with the ability to think at a high level – you must be able to do both.
• Strong numerical and analytical ability.
• Rational, evidence-based thinker – approaches problems with logic, not assumption.
• Excellent time management and ability to work under pressure to meet non-negotiable deadlines.
• High degree of discretion and integrity when handling confidential employee data.
• Strong communication skills and a collaborative, team-orientated approach.

Duties and Responsibilities    
Job Specification

• Capture and process all payroll inputs, staff movements and deductions (PAYE, Provident, medical aid, third party) accurately and on time.
• Perform payroll checks, reconciliations, and variance analysis; flag and resolve anomalies before finalization.
• Liaise with HR relating to discrepancies or inaccurate information and assist with corrections.
• Identify and report any training needs identified within a specific HR/Payroll function or process.
• Compile monthly payroll reports and exception reports for management.
• Verify supporting documentation, liaise with branches on non-compliant records, and maintain secure payroll files for audit purposes.
• Distribute payslips and communicate payroll changes to stakeholders within agreed timeframes.
• Maintain employee data integrity on payroll systems and assist with IRP5 distribution and audit support.
• Maintain accurate filing and secure payroll records for audit purposes, including email communication trails stored according to agreed standards.
• Perform ad-hoc tasks as required to support business needs.