Payroll Specialist at University of Western Cape

Key Responsibilities:

Payroll Processing:

• Process end-to-end payroll for employees on a regular schedule (monthly);
• Ensure accurate calculation of salaries, overtime, bonuses, and any approved ad-hoc payments;
• Account for deductions such as taxes, benefits, retirement plans, and garnishments;
• Manage employee benefits and Leave.

Compliance and Reporting:

• Ensure payroll compliance with the relevant Acts, legislations, regulations and SARS;
• Prepare and file payroll-related reports, including tax filings and year-end documents; 
• Stay updated on changes in SARS tax codes and labour laws that may affect payroll processes.

Payroll Systems:

• Maintain and update payroll records, including new hires, terminations, salary changes, and employee benefits;
• Work with payroll software and systems to ensure data integrity and accuracy;
• Troubleshoot and resolve payroll discrepancies or issues related to payments, benefits, and deductions.

Employee Support:

• Respond to employee inquiries related to payroll, including discrepancies, deductions, and benefits;
• Assist in reviewing payroll statements and ensuring all questions are addressed promptly.

Reconciliations and Audits:

• Conduct payroll reconciliations to ensure accuracy and resolve discrepancies;
• Assist with internal and external audits related to payroll processes.

Confidentiality and Data Protection:

• Handle sensitive employee payroll information with the utmost confidentiality;
• Adhere to data protection laws and company policies regarding the security of payroll data.

Minimum Requirements

To qualify, you will need:

•  A relevant Degree in Accounting/Finance or related specialist discipline or equivalent at NQF level 7; 
• At least 5 years’ experience in payroll or accounting administration.

Added advantage:

• Relevant working experience gained in a Higher Education Institution in South Africa;
• Accreditation by the South African Rewards Association / Certified Payroll Practitioner (SAPA) designation / SARA professional designation or an alternative accounting/payroll professional qualification;
• Demonstrable experience with relevant payroll systems such as ITS, SAP, or PeopleSoft.