Personal Assistant at Ann Swann Personnel Services

What You’ll Do:

• Act as the point of contact between clients and staff.
• Provide administrative assistance to the team.
• Assist in sending customer invoices and statements monthly.
• Manage appointments, itineraries, VISA applications, and travel arrangements (flights, accommodation).
• Source and procure office supplies; handle and manage service providers and suppliers.
• Maintain the office filing system and ensure orders with local suppliers are placed and followed up on.
• Gradually take on more responsibility in supporting operational processes as you settle into the role.

What You’ll Need:

• Professional, well-spoken, and presentable.
• Excellent organizational and problem-solving skills, with strong attention to detail.
• Ability to work under pressure and meet deadlines while maintaining a positive attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with accounting software like Xero is a bonus.
• Strong numerical skills and ability to handle administrative tasks with efficiency.
• A valid driver’s license and access to your own transport.

Bonus Skills:

• Prior experience in office administration is beneficial but not required.
• Ability to work independently, manage tasks to completion, and adapt quickly to new systems and processes.