Personal Assistant Company Secretary Office (8861) at The South African Broadcasting Corporation (SABC)

DUTIES AND RESPONSIBILITIES

OFFICE MANAGEMENT

• Establish and maintain good relations with all staff, management, and stakeholders
• Planning, organising and scheduling the Company Secretary diary including electronic diary management, scheduling of meetings and calendar events.
• Manage changes, actions and reminders
• Ensure that all correspondence for noting and approval by the Company Secretary is administered timeously
• Coordinating and monitoring of the office resources to ensure that all is in working order.
• Effective handling of client complaints and enquiries.
• Ordering stationery, and any consumables required by the Office of Company Secretary
• Co-ordination meetings with internal and or external stakeholders.
• Management of all office expenses.
• Provide Support to office of the Company Secretary inclusive of Administration and logistical support
• Attend to any outstanding actions resulting from meetings arranged and/or attended
• Coordinate the timeous receipt of Board and Exco packs for these meetings
• Screening all calls to Office of the Company Secretary, and connects or redirect as necessary.

 LOGISTICAL ARRANGEMENTS

• Processing of information system for approval.
• Arranging and coordinating of all special events/ functions/ seminars/ conferences/ workshops.
• Coordinating all logistical arrangements (including flights, car hire, accommodation etc.).

DOCUMENT MANAGEMENT

• Timeous and accurate preparation and management of documentation
• Effective management of the filing system to ensure easy retrieval of information and all records.
• Ensuring that all sensitive documents and or information are managed appropriately.
• Ensuring effective processing of documents in-and-out of the office of the Group Executive  and implementing an effective document follow-up and/or tracking system.

 MINIMUM REQUIREMENTS AND EXPERIENCE

• National Diploma in secretarial/administration or any other equivalent tertiary qualification.
• 5 years’ experience as a secretary or similar role.

 KNOWLEDGE:

• General knowledge.
• Computer literate - Microsoft Office and in particular Excel, Word and Powerpoint, SAP (preferred but not critical), the Internet etc.
• Creativity and innovation.
• Proactive and action-orientated.
• Establish and maintain good relationships.
• Good written and verbal communication skills
• Attention to detail.      
• Planning and organisation.