Personal Assistant, Executive at Standard Bank Group

Job Description

• To provide end-to-end secretarial support to an Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards. Additionally, to support the Operations team and Group Internal Audit Teams with administrative and operational requirements.
• Provide proactive management of an Executive's diary, independently scheduling appointments where necessary and referring to the Executive on the prioritisation of appointments, therefore assisting in the management of their workload.
• Co-ordinate the end-to-end organisation of meetings by ensuring required attendees are available, all logistics including but not limited access, parking, catering, all meeting documentation is prepared and distributed as required and that all related issues are resolved independently.
• View the Executive's incoming mail on an ongoing basis. Flag items that need personal attention and direct selected emails to the Executive's direct reports or other departments for resolution.
• Collate communications, articles, briefings and project proposals, board minutes, agendas, reports and other documents, as requested, to be distributed in the business within the required deadlines. Obtain approval from the Executive prior to distribution.
• Draft and communicate Governance and GIA Reporting timelines to Execs and Team members
• Draft meeting agendas, briefings, reports and other documents including PowerPoint, Excel and other, as requested. Obtain approval from the Executive prior to distribution.

Qualifications

• Diploma in Office Administration 

Experience Required

Secretarial Services

• 8-10 years Significant experience in all aspects of supporting a senior person in the management of their office.