Personal Assistant - JHB at Datafin Recruitment

ENVIRONMENT:

• A fast-paced and professional financial services environment is looking for a highly organised and proactive Personal Assistant to support senior leadership. This role requires someone who is detail-oriented, resourceful, and able to manage both professional and personal administrative responsibilities with discretion and efficiency.

DUTIES:

Executive Support

• Manage and maintain executive calendars, scheduling meetings and appointments
• Prepare meeting agendas, minutes, and follow-up action items
• Handle correspondence including emails, calls, and memos

Communication & Coordination

• Act as the primary point of contact between the executive and stakeholders
• Screen and prioritise communication
• Coordinate meetings and ensure all logistics and materials are prepared

Administration

• Organise and maintain filing systems (digital and physical)
• Draft, proofread, and edit documents, presentations, and reports

Travel & Logistics

• Coordinate travel arrangements and itineraries
• Manage expense claims, reconciliations, and budget tracking

Personal Support

• Assist with personal administrative tasks and commitments where required
• Run errands and support ad hoc requests

Project & Task Management

• Assist with project coordination and execution
• Conduct research and compile reports
• Track deadlines, deliverables, and outstanding tasks

REQUIREMENTS:

• Proven experience as a Personal Assistant or similar role
• Strong administrative and organisational skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritise effectively

ATTRIBUTES:

• Highly organised and proactive
• Strong attention to detail
• Professional and discreet
• Able to work under pressure in a fast-paced environment