Personal Assistant at Momentum Metropolitan Holdings Limited

Requirements:    

• Grade 12 / NQF Level 4 Qualification.
• Diploma in Business Administration or Secretarial will be an advantage.
• 3-4 years' relevant experience (essential).
• Exposure to supporting a manager or team within a large corporate (desirable).
• Highly proficient in MS office (excel, Word and PowerPoint).

Duties & Responsibilities;    

• Handle all administrative and secretarial activities (Internal Process).
• Coordinate all the day - to -day executive functions on behalf of the executive management team and their respective teams.
• Provide personal administrative and logistical support to the executive and their teams.
• Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings.
• Pro-actively screen incoming calls, correspondence and respond independently where possible and when needed.
• Capture all training on relevant systems.
• Co-ordinate all the components (logistics, catering, agenda points ) of events, meetings and functions within budget and specifications.
• Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings.
• Assist with on and off boarding of employees.
• Keep the teams' data and organograms updated.
• Proactively manage, coordinate and maintain the diary of executives and team members.
• Coordinate all aspects of meetings, workshops and functions (venue logistics, catering, agenda points etc.) according to manager’s requirements, and within budget.
• Report faults and housekeeping issues to the service provider, ensure prompt resolution, and manage office supplies efficiently.
• Accurately escalate client complaints and queries to the relevant department.
• Ensure files and relevant information are kept in order and easily accessible.
• Collate, compile and distribute executive packs for important meetings, with a high level of detail orientation to ensure accuracy.
• Add to the executives' efficacy by facilitating ad hoc personal matters efficiently and with high levels of confidentiality.
• Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
• Build and sustain productive collaborations with colleagues and stakeholders.
• Contribute to continuous innovation through the development, sharing and implementation of new ideas.
• Take ownership for driving own career development.
• Prepare, validate, and process invoices for approval and payment in the procurement system.
• Identify solutions to enhance cost effectiveness and increase operational efficiency.
• Manage financial and other company resources under your control with due respect.

Competencies:    

• Verbal and written communication skills.
• Problem-solving skills.
• Planning and organising skills.
• Interpersonal skills.
• Proffesionalism.
• Confidentiality.
• Typing skills.
• Relevant business system (preferred).
• Computer literacy.
• Knowledge of Microsoft Office.
• Budget management.