Personal Assistant at SMD Technologies

Job Purpose

• We are looking for a highly organised, professional and proactive Personal Assistant to provide comprehensive administrative and organisational support to the Head of Legal and Managing Director.
• The successful candidate will be responsible for managing diaries, coordinating meetings and appointments, arranging travel, preparing documentation and ensuring that day-to-day requirements are managed efficiently. The role will also involve working closely with key internal and external stakeholders and assisting with various property management and business-related matters.
• This is a varied and high-exposure role suited to someone who is confident, discreet, takes initiative and can manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities:

• Provide comprehensive administrative and personal support to the Head of Legal and Managing Director.
• Manage diaries, meetings, appointments and travel arrangements.
• Coordinate and liaise with key internal and external stakeholders, including senior management, business partners and service providers.
• Prepare and manage correspondence, reports, presentations and other documentation.
• Assist with property management matters, including liaising with tenants, contractors, agents and service providers.
• Coordinate meetings, events, business trips and other logistical requirements.
• Manage confidential information and maintain accurate records and filing systems.
• Follow up on outstanding matters, deadlines and action items to ensure completion.
• Assist with various business projects and ad hoc requirements as needed.

Requirements:

• Degree, diploma or relevant tertiary qualification.
• Minimum 2 years' experience in a Personal Assistant or similar role supporting senior management/executives in a corporate environment.
• Previous experience managing executive diaries, meetings and travel arrangements.
• Strong computer literacy, including Microsoft Office.
• Excellent written and verbal communication skills.
• Experience dealing with senior stakeholders and external service providers.
• Property administration or property management experience will be advantageous.