Personal Assistant to the Executive Manager: Corporate Services (Ref #: OHSC 16/2026) at Office of Health Standards Compliance (OHSC)

Requirements:

• A bachelor’s degree or National Diploma in Business Administration, Secretarial Support, Office Administration/Management or Public Administration/Management.
• At least six years’ experience in rendering secretarial/personal assistant duties of which four years must have been as a Personal Assistant to senior management. 
• Problem-solving, decision making, communication (written and verbal) and conflict resolution skills. Ability to act with tact and discretion. Good planning and organisational skills. Advanced computer skills. Willingness to work outside the normal working hours. A valid driver’s license

Duties:

• Manage the Executive Manager’s appointment and meeting schedule. Take minutes, compile meeting packs and make all logistical arrangements for meetings of the Executive Manager. Manage and facilitate the Executive Manager’s communication and relationships with staff and stakeholders.
• Manage the preparation of production and administration of the Executive Manager’s business documents. Compile reports, memo’s and letters. Manage travel arrangements and itinerary for the Executive Manager. Manage the office as well as the relevant resources.
• Administer the Executive Manager’s expenditure records and reports. Manage documents into and out of the office. Assist with management and reporting of staff performance in the relevant units overseen by the Executive Manager.