Pharma Inventory Officer - Midrand at Dis-Chem Pharmacies

Dis-Chem Pharmacies requires a Pharma Inventory Officer at our Head Office in Midrand. You will be required to manage suppliers, trading terms, planning, and stock management for the Pharma Category. Manage stock levels, replenishment, planning and forecasting inventory needs. The primary accountability is to deliver the right product at the right place and at the right time while effectively managing Dis-Chem’s recommended action plans to maintain inventory stock benchmarks.

Minimum Requirements…

Essential:

• Grade 12 / Matric
• BCom degree in Supply Chain, Logistics or Procurement.
• Minimum of 2 - 3 years related experience in procurement.
• SAP BI, Qlikview experience

Advantageous:

• Post graduate qualification in Pharmacy
• Pharmacy Operations experience

Job Specification…

• Replenish orders into the Distribution Centres per portfolio allocated to you.
• Process orders as per ordering schedule.
• Check daily stock holding in the Distribution Centre/ supplier deliveries and maintain required day of supply as set out with management.
• Allocate stock in line with customer demands and ensure adherence to Dis-Chem policies and procedures.
• Review inbound order issues, returns and supplier recalls in order to resolve any discrepancies.
• Liaise daily with DC operators to ensure suppliers meet delivery deadlines.
• Maintain day’s stock cover in line with the group or category requirements.
• Oversee inventory and suggest transfers to prevent overstock issues and balance network inventory.
• Take pro-active measures to minimise out of stocks.
• Manage back orders where applicable.
• Review dormant stock and day stock cover (DSC) by extracting sales reports, identifying stores/ DC’s.
• Utilise DSC information to re-distribute stock and liaise with stakeholders to execute Inter-Branch-Transfer (IBT) and action jabs for DC and store stock.
• Review short dated/ expired stock information by extracting sales reports, identify stores that can utilize stock, share with stakeholders for confirmation and action jabs accordingly.
• Consolidate and submit recommendations to senior management in order to obtain approval for stock write offs.
• Liaise with DC Management and applicable Vendors to either write off stock or to return stock in line with return to vendor (RTV) policy.
• Ensure pre-determined targets are achieved.
• Ensure stock turn, sell through and stock on hand are within required range.
• Identify vendors with stock cover less than 95% and address non-compliance.
• Attend to supplier queries relating to stock, pricing, returns, transfers and new vendor applications.
• Accurately list, load and approve new Stock Keeping Unit and confirm terms as per Dis-Chem’s standard operating procedures.
• Review trade terms and log fee/ wholesale agreements on ongoing basis.
• Identify and communicate product information and masterdata updates to the Masterdata team.
• Communicate stock related issues, pricing, claims/ returns to relevant stakeholders.
• Collaborate with the Finance department on Trade terms, pricing claims, billing fees and new vendor applications.
• Drive permanent/ temporary price reductions by extracting invoices from SAP to relate to Stock-on-Hand (SOH) and communicate to relevant stakeholders for credit claim.
• Communicate price reductions with internal stakeholders to pass credit to relevant stores and DC’s once credit notes are received.
• Manage and attend to heat calls on a daily basis.
• Ensure optimal communication with suppliers on all inventory related issues.
• Collaborate with Key Account Managers (KAM) to effectively manage supplier relationship.
• Communicate and co-ordinate between marketing, sales, customer service and operations during shortfalls.
• Engage in team meetings to communicate on company initiatives status and execution.
• Identify issues and maximise data availability (SAP, BI) and make recommendations that will benefit both our Stores and Distribution centres.

Competencies

Essential:

• Ability to find solutions to potential issues as well as knowing when to escalate the problem and what level to escalate it to.
• Business acumen
• Communication skills
• Interpersonal skills
• Quality orientation
• Computer skills – Microsoft Office: Word, Excel, PowerPoint, and Outlook. Qlikview. SAP