Pipeline Education Coordinator - Cape Town HQ at PepsiCo

Responsibilities

• Manage documentation related to training, including learner documentation, learner enrolment forms, claim forms, and attendance registers, maintaining the integrity of data and checking data for correctness and completeness.
• Transpose training data into reporting formats.
• Schedule and coordinate training sessions and venues with sites and training providers according to the learning programme implementation plan.
• Create documentation templates for SETA administration and reporting.
• Create Schoox attendance registers for accredited learning programmes.
• Create Purchase Requests, Purchase Orders, follow up on payments and update the payment tracker for all Talent Management initiatives.
• Support in tracking training spend versus budget.
• Ensure that signed claim forms, and requests for data from the SETA are attended to timeously.
• Manage RFP processes for vendors for skills development initiatives.
• Ensure that invoices are completed in line with SLA requirements before submitting for payment.
• Gather training feedback through surveys and feedback forms for training and create comprehensive reports on training effectiveness and progress.
• Liaise with site HR’s regarding learners at risk for learning programmes.
• Processing of learner terminations with the SETA.
• Assist with workplace approval visits, SETA site visits and other compliance related information.
• Ensure that the Schoox reporting data, payment tracker and capability plans are updated to reflect current progress of implementation.
• Provide documentation for SETA and BBBEE audits as requested.
• Assist with administration and coordination of graduations (logistics and procurement)

Qualifications

The purpose of this section is to identify the requirements of the job. State the minimum qualifications, knowledge and years of experience required to qualify for the position.  

• 3 year HR Degree (ODETP or OC: Training and development practitioner is advantageous)
• 2-3 years’ experience within a L&D team working on skills development initiatives in FMCG
• The ability to handle financial administration for training
• Strong provider and stakeholder liaison abilities
• Attention to detail particularly in the area of record-keeping
• Site and vendor support as a point of contact for enquiries
• Organisation and time management – ability to manage multiple tasks, deadlines and logistical arrangements
• Communication – strong written and verbal communication skills for interacting with various stakeholders
• Compliance – Understanding of relevant training regulations, industry standards and SETA requirements
• Computer skills – Strong skills in Excel, PowerPoint, Outlook and Teams
• Administration – Ability to handle administrative tasks, including maintaining records, processing paperwork, and managing documentation for audits
• Strong delivery bias – ability to deliver high quality outputs