Planning Administrator at KPMG South Africa

Description of the role and purpose of the job:

• To assist the Advisory Planning Manager in the smooth operation of general administrative duties and ensure the optimal use of all resources in Advisory.

Key responsibilities:

This person will be responsible for the maintenance of the Advisory planning schedules and will also be responsible for all duties pertaining to Oracle Absence Management i.e. Making sure the necessary authorisation for all types has been given before approving/rejecting leave, checking leave balances, monitoring sick leave and other leave types

This person will be required to:

• Assist with planning of Advisory resources and attending to all email requests in the Advisory planning email folders
• Send the Advisory Planner to all Advisory BU’s at the end of every day
• Compare the unassigned register with the planner, and send a daily email to BUs re idle resources
• Generate and monitor the monthly idle time reports
• Identify available staff to assist National HR with BU representation at universities
• Monitor and follow-up on idle, admin and training workflow reports
• Perform tasks relating to the day-to-day management of the Planning Department
• Perform all other ad hoc tasks, projects and activities as required to achieve the goals of the department and directed by the Advisory Planning Manager

Skills and attributes required for the role:

Skills:

• Ability to use initiative with flexibility and lateral thinking where necessary
• Willingness to take on different tasks
• Strong interpersonal and communication skills
• Strong team interaction
• Excellent database administration skills
• Strong administration and organisational skills
• Accuracy and attention to detail is critical

Personal attributes:

• Ability to function under pressure and tight deadlines
• Ability to produce clear, structured and concise written communication
• Ability to deal effectively with individuals at all levels and maintain confidentiality
• Able to work without supervision
• Use logical thought processes, take responsibility and accountability for work allocated
• Proactive
• Self-motivated
• Technology savvy

Minimum requirements to apply for the role (including qualifications and experience):

• Matric Certificate (Grade 12);
• A 3-year post matric qualification will be an advantage
• At least two years’ experience in office administration will be an advantage;
• Proficient in Word, Excel, and Power Point, Outlook.