The University of the Free State (UFS) is one of the oldest institutions of higher education in South Africa. It opened its doors in 1904 on the Bloemfontein Campus with a mere six students in the Humanities. Since then, our institution has grown to more than 34 127 students, spread across seven faculties over three campuses. https://www.ufs.ac.za/about-the-...
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Assess, evaluate and analyse the feedback in the implementation of POPIA.
Assist the UFS POPIA Forum and Project Manager(s) to implement the UFS POPIA project's outstanding items and associated implementation activities.
Assist in the implementation of POPIA Project's outstanding deliverables as per the consolidated Action Plan (i.e. internal & from the external service provider).
Assist in the coordination of the POPIA Project implementation and compliance phases.
In consultation with POPIA Forum perform the required functions and activities to ensure effective rollout of the project.
Assist in driving the implementation of the POPIA management system at UFS and ensure deliverables and outcomes are met.
Assist in identifying and managing key issues and risks related to POPIA compliance and the POPIA rollout process within UFS.
Provide update on the implementation status of outstanding policies by submitting reports and updates with regular feedback to POPIA Forum and the Deputy Registrar Legal Services and Compliance.
Oversee administrative activities relating to all POPIA management systems including documentation thereof.
Conduct risk assessments for high-risk processing in connection with POPIA requirements, including data security, security breach notifications, privacy notices, legitimate interest, purpose limitation and fair processing.
Deal with Data Owners, including complaints and data breach notifications.
Track and maintain a log of all incidents, complaints, data breaches and notifications.
Ensure that the RUBIQ system management is used optimally and in terms of the contract.
Ensure proper payment of RUBIQ invoices in consultation with various stakeholders.
Create requisitions pertaining to service provider.
Process invoices and other payments relating to POPIA purchases.
Ensure that there is a sufficient budget before purchase orders.
Monitor the entities of the DRLS&C to ensure that the office remains in budget and assist with the management of the budget.
Arrange for journal transfers when necessary.
Monitor and evaluate the implementation of POPIA including the maintenance thereof.
Be discreet when handling confidential information.
Prepare PowerPoint presentations as and when required.
Work under pressure and meet deadlines.
Inherent requirements:
A Professional Bachelor’s degree on NQF Level 8 in Law or a Bachelor’s degree/Advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Information and/or Communication Science, Compliance and Risk Management or a closely related field.
Minimum of three (3) years’ relevant working experience in a POPIA/Risk Management/ICT or similar environment.
Minimum of two (2) years’ experience in a management or supervisory capacity.
Recommendations:
Experience within the higher-education environment.
Knowledge of university systems, policies, and procedures.
Understanding of POPIA, risk management and governance.
Exposure to POPIA environment (i.e. projects, implementation, etc.)
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