Practitioner: Information and Records Management at UMALUSI

Duties: 

• Ensure compliance and implementation of the approved file plan, policies, and procedures.
• Develop, review, and implement policies, procedures, and manuals in relation to information and records management practices.
• Ensure the safekeeping of organisational records.
• Ensure proper management of postal and courier services.
• Ensure proper management of Umalusi records at off-site storage.
• Build stakeholder relations.
• Scanning and indexing of documents.
• Quality control of documents.
• Respond to information inquiries, giving appropriate access to information.
• Identify the best appropriate Information and Records management resources.
• Ensure documents are filed accurately and in line with the file plan.
• Compilation and submission of monthly reports.
• Establish retention and disposal schedules.
• Training, advising, and overseeing the implementation of Information and Records management best practices to management and staff on records management.
• Perform other records management functions.

Requirements: 

• A Three-year post matric qualification in Records Management/Archival Studies/Knowledge Management/Information Science or in Public Administration.
• A minimum of three (3) years’ experience in Information and records management.

Required Skills:

• Excellent communication (written and verbal) skills; computer literacy (MS Word and MS Excel). 
• Meet strict deadlines and work under pressure. 

Additional Advantage:

• Proven experience in the implementation of the file plan.
• Knowledge and in-depth understanding of the Electronic Records Management system and the National Archives legislation.
• Knowledge and understanding of the Promotion of Access to Information Act (PAIA) and Promotion of Administrative Justice Act (PAJA).