Pre-Production Outwork Co-Ordinator at Truworths

Key Responsibilities:    
PRE-PRODUCTION
1.1 Maintain good channels of communication with both internal and external customers
1.2 Manage the dispatch and receipt of outwork bulk fabric Print/Embroidery strike-offs, for lab testing and/or buyer approval
1.3 Drive Off-Bulk fabric receipts, in order to send Off Bulk Strike-Offs as per the Sync due dates
1.4 Ensure that Buyer's Strike Off Approvals on sub (Prints and/or Embroideries), are received timeously from the Merchandise Assistants for Bulk Strike-Offs
1.5 Initiate Transfer vs Fabric combatibility testing to mitigate any production issues
1.6 Off-Bulk Fabric to be marked for shrinkage by pattern department
1.7 Ensure that all jobs linked to a fabric order are included for strike off. There may be multiple jobs against a single fabric PO
1.8 Escalate if Off-Bulk fabric is not available as per Sync or if dates do not adhere to required timelines
1.9 Consolidate packages for bi-weekly sending of strikes to Printers and Embroiderers
1.10 Capture the dates sent, the expected return date and the final receipt on the outwork tracker and ensure that the captured information is accurate
1.11 Do regular follow-ups via email and telephone to ensure outwork suppliers maintain the required deadlines
1.12 Report any problems where suppliers are not able to meet required outwork leadtime and document the plan put in place in conjunction with management
1.13 Receive Trims from Trims Buyer and prepare samples for testing. Correct Off-Bulk fabric must be used for test samples. Complete a Lab Requisition form and submit for testing
1.14 Inform Trims Buyer if the Lab Report fails. Trims Buyer to resolve with Supplier and request new samples to be re-tested
1.15 Passed Trim Lab Report to be scanned and loaded into Sync
TECHNICAL KNOWLEDGE
2.1 Check that the execution of the received off bulk strike is as per the Approved sub fabric strike
2.2 If there is any difference, escalate to your Line Manager who will decide with the merchandiser what to do i.e.. Reject and request new panels or proceed with a corrective action plan
2.3 Ensure that signed off bulk fabric strikes are obtained within 48 hours of submission to merchandiser
2.4 Pass fabric onto pattern department for shrinkage calculation and logging the results
2.5 Once approved, complete a lab requisition form, and have the panels tested. All failures must be escalated to your Line Manager, who will contact outwork supplier if necessary
2.6 Inform outwork supplier of any failures and re-test where necessary
2.7 If the BOM Issue Date is affected by any failures, it is imperative that production is advised of the failure
2.8 Scan and load approved Lab report into Sync and file the hardcopy in the lab cabinet. Once style has been delivered, lab report can be discarded
2.9 Update Sync tasks timeously
2.10 On receipt of MMR, Bulk strike and artwork must be passed to pattern maker for position markers to be made
2.11 Leadtime for position markers of 3 days from time of MMR must be adhered to
Pillar 3: GENERAL ADMINISTRATION
3.1 Responsible for archiving Buyer Approved Strike-Offs and Lab Reports in an efficient and logical manner
3.2 Retrieving the above when required
3.3 Challenges the efficiency and effectiveness of systems and proposes modifications
3.4 Maintains a neat and efficient workstation and filing system
3.5 Assisting the Merchandisers in compiling/actioning new outwork briefs if and when required
3.6 Effectively and efficiently handles adhoc queries
3.7 Effectively and timeously communicates problems and non-adherence to time lines without fail
Qualifications and Experience:  

•  Grade 12
• Proficient in Excel/Word    
• Previous experience in a similar environment will be advantageous.

Competencies;

• Open and Effective Communication
• Ability to work productively, efficiently and effectively with initiative and drive under tight timescales and pressure, whilst maintaining attention to detail
• Good time management and organisational skills