Process Pharmacist - ACW (Port Elizabeth) at Aspen Pharma Group

OBJECTIVE OF ROLE

• To lead the receiving, storing, packing and dispatching of finished products.

KEY RESPONSIBILITIES

Operational Requirements

Distribution activities

• Verify orders, attach data loggers and generate relevant reports and analysis
• Manage quarantine shipments
• Manage permit process
• Manage fridge line items

Management of Schedule 5 and 6 items

• Oversee the complete flow of FG from receipt to dispatch
• Adhere to Legal requirement as per GDP, GMP and GWP guidelines
• Management of the destruction process for obsolete stock
• Manage activities from receipt to destruction of stock, inclusive of the administration process, i.e. SBF’s, ERP transactions, approvals

Planning & processes

• Plan daily, weekly and monthly activities, and determine prioritization of own objectives
• Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorized by superiors

Asset/ Resource management

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties
• Use assets and resources optimally within own area of responsibility

Technical/ Functional expertise

• Apply comprehensive knowledge of discipline/ specialization
• Stay up to date on developments, trends, legislation and industry regulations within area of expertise
• Regularly contribute useful ideas for own work area/ team within defined parameters
• Reporting & record keeping

Human Resources (engaging in people practice)

• Manage staff performance through the Company Performance Management program
• Manage staff succession through the company succession planning program

GMP/GWP

• Comply with GMP/GLP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are produced, tested and stored according to the required SOP’s and documentation
• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Ensure that the required resources, systems and SOPs are reviewed, authorized and are regularly monitored, adapted and improved to ensure compliance to GMP/GLP regulations/standards and the product licence
• Ensure that environment (facilities and equipment) are maintained to GMP standards
• Ensure that the initial and continuing departmental personnel training is carried out and recorded
• Ensure that records are evaluated and corrected before they are sent to the Quality Department
• Investigate and initiate corrective actions for all quality deficiencies

Health, Safety and Environmental Standards

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment
• Ensure that all employees are informed of their scope of authority as contemplated in the OHS Act
• Take full responsibility and necessary measures to ensure that the requirements of the OHS Act are complied with by every person in your employment or on premises under your control where plant and machinery are produced
• Ensure that reasonably practicable steps are taken to identify, manage, eliminate or mitigate any hazard or potential hazards to the safety or health of employees, attached to any work performed, any article or substance produced, processed, used, handled, stored or transported and any plant, machinery which is stored or transported
• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury
• Gather information required for reports to be generated in department or area of technical expertise
• Complete and consolidate standard documents
• File, archive and retrieve documents in hard and soft copy filing system
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution
• Promote diversity, equal opportunity and fair treatment in the workplace
• Execute company EE plan, procedures and targets
• Formulate and execute a Workplace Skills Plan in conjunction with the HR Department

Requirements
EDUCATIONAL REQUIREMENTS

• Matric (Grade 12)
• Bachelor’s degree in pharmacy
• Registration with the Pharmacy Council as a Pharmacist

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 1 - 2 years’ experience as a pharmacist
• Experience generating ERP reports for stock movements
• Sound knowledge and understanding of Pharmaceutical Compliance
• Experience in the timeous completion of all relevant documentation and BAAN transactions
• Knowledge and understanding of SOPs and regulations for product handling, storage and records

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Meeting Deadlines
• Interrogating of Information
• Planning and Organizing
• Good decision making
• Takes accountability and ownership
• Performance driven
• Excellent communication and presentation skills
• Able to positively influence others
• Embraces change and able to deal with ambiguity
• Always operates with the highest integrity and compliance mindset