Procurement Assistant at Anova Health Institute

Job Description

Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and provide support to those who needs it most.

• To provider assistance to the Procurement Officer in all procurement activities.

Key duties and responsibilities:
Procurement Duties

•  Assist with capturing of vendor information on the vendor database.
•  Electronic filing and administration of all vendor related documentation.
•  Ensure that goods/products are purchased from suppliers that have conducted compliance checks successfully.
•  Sourcing of comparable quotations for the procurement officer.
•  Assist in the preparation of procurement packs.
•  Source approval from end users prior to final submission of the packs for final approval.
•  Ensure that PO's are being sent to the suppliers only when authorized and approved by the relevant body in accordance to the procurement thresholds.
•  Keep a sequential register of procurement requests (Status Report) providing statistics on the turnaround time of each procurement made.
•  Ensure all emails in the procurement emailbox receive attention timeously.
•  Follow up on all POs issued, making certain that suppliers meet deadlines and deliver quality goods.
•  Assist with all procurement activities independently to act as a backup for Procurement Officer.
•  Shadow Procurement Officer to ensure continuation of day to day work.
•  Be the first point of contact for procurement related request and queries.
•  Demonstrate exceptional customer service in all procurement aspects.
•  Work closely with procurement key stake holders and provide constant feedback on their respective procurement orders.
•  Attend to other ad hoc duties as and when required and requested by the Procurement Officer.

Qualifications and Experience

• Relevant b.com qualification
• One year experience in a commercial environment
• Basic knowledge of procurement policies, procedures and mechanisms
• Basic knowledge of the Request for Quotation/Proposal processes
• People and service orientated person.

Key Competencies

• Strong administrative background
• Computer literacy
• Willingness to learn
• Ability to meet deadlines
• Recognize and support business values
• Able to work under pressure
• Manage own time
• Pro-active
• Good written and verbal skills