Procurement Co-Ordinator at Winning Form Group

Minimum requirements

• A minimum of 1 -2 years’ experience within a procurement, purchasing, or administrative support roles.
• Must have a valid South African driver’s license
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).

Responsibilities:

• Financial Metrics/Operational Duties
• Process and issue purchase orders based on approvals.
• Ensure that all purchase orders are accurate, complete, and comply with internal policies.
• Track the status of open orders and follow up with suppliers to ensure timely delivery.
• Assist in identifying and evaluating suppliers based on cost, quality, and reliability.
• Communicate with suppliers to request quotes, confirm orders, and resolve any issues related to deliveries or invoicing.
• Assist in monitoring inventory levels to ensure an adequate supply of materials and avoid stockouts.
• Coordinate with warehouse staff to ensure smooth flow and storage of goods.
• Maintain accurate procurement records, including supplier information, contract details, and order histories.
• Update and manage the procurement database, ensuring timely and accurate information is available for reporting.
• Coordinate with the finance department to ensure timely payment to suppliers.
• Assist in preparing reports on procurement activities, including budget forecasts, purchase order status, and supplier performance.
• Track procurement metrics and suggest improvements based on data analysis.
• Ensure procurement activities are compliant with company policies, legal requirements, and industry standards.
• Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings.
• Work closely with other departments, such as finance, warehousing, sales and operations, to ensure the smooth flow of procurement processes.
• Provide support to the Line Manager and collaborate with the sales and the sales administration team.
• Assist with Ad Hoc tasks as required.