Procurement Coordinator (55585) at Ntice Sourcing Solutions

Job Description

Procurement Co- Ordinator

• This role forms part of the Procurement Operations team, supporting the business through the effective sourcing and provision of goods and services.
• Responsibilities include creating purchase requisitions and orders (via the MRP/ERP system or general business needs), obtaining quotations, managing supplier relationships, tracking orders for on-time delivery, and maintaining inventory levels in line with quality standards.
• The position reports to the Senior Procurement Officer and requires a highly capable and motivated individual with strong analytical and organizational skills, and the potential to grow within the business.

Key Responsibilities

Purchase Requisitions / Orders

• Generate purchase requisitions and orders on the ERP system efficiently and accurately.
• Monitor and manage all open orders, ensuring timely closure and communication of delivery details to stakeholders.
• Develop and maintain effective systems for tracking and auditing purchase orders.

Inventory Management

• Review and manage inventory levels on the ERP system in line with stocking policies.
• Verify received quantities and escalate discrepancies to suppliers and relevant stakeholders.
• Optimise use of the MRP system, acting as the subject matter expert and MRP champion.

Supplier Management

• Monitor supplier performance and delivery times against contractual lead times.
• Support resolution of invoice and payment queries between suppliers and creditors.
• Facilitate supplier onboarding, ensuring compliance with documentation and payment term requirements.
• Coordinate logistics for goods collection and delivery tracking.
• Conduct cost benchmarking for alternative suppliers in line with quality standards.
• Manage supplier contracts, renewals, and SLA documentation.

Procurement Support

• Obtain quotations and source approved quality products and materials.
• Advise internal stakeholders on procurement policy and best practices.
• Liaise with suppliers and provide informed recommendations on purchasing decisions.

Health, Safety, Compliance & FSSC

• Verify and maintain supplier compliance certificates (HACCP/FSSC/ISO).
• Support FSSC audits with required documentation.
• Manage supplier non-conformances and track resolution.
• Compile export documentation to ensure traceability.

Compliance & Administration

• Assist with supplier scorecards, departmental reporting, and SOP updates.
• Perform ad-hoc administrative tasks in support of the procurement function.

Competencies & Skills

• Strong action orientation and results focus
• Excellent planning and organizational ability
• High integrity and reliability
• Ability to work under pressure and meet deadlines
• Comfortable working with ambiguity
• Strong analytical and problem-solving skills with attention to detail
• Advanced computer literacy (MS Office and ERP systems)
• Emotional intelligence and sound interpersonal skills