Procurement Engineering Specialist at AECI Limited

Purpose of the Job

• To provide dedicated procurement support for engineering projects and shutdown activities by managing RFQs, contracts, and supplier performance, ensuring cost-effective, compliant, and timely delivery of goods and services aligned with project timelines.

Required outputs: Functional

Requirements

Shutdown Procurement Execution

• Successful running of RFQ end to end process for all Shutdown activities
• % of shutdown PRs converted to POs within agreed SLA
• RFQ-to-PO cycle time (shutdown materials & services)
• % of shutdown materials/services delivered on time in full (OTIF) Manage emergency / after-the-fact POs (non-compliant spend)
• Number of shutdown-related stock-outs (critical items)

Contract & Supplier Performance management

• % of shutdown spend covered by signed contracts/SLA (target ≥80%)
• Number of Contracts populated, reviewed and signed.
• Supplier OTIF performance during shutdown
• % of suppliers performance meetings held
• Number of Supplier Non-conformances during shutdown

Governance and Adherence

• % compliance to sourcing/tender processes (RFX vs deviations
• Number of governance breaches (e.g., after-the-fact POs, no contracts)
• % of suppliers vetted and approved per policy (due diligence)
• No. Audit findings related to shutdown procurement
• Adherence to Delegation of Authority (DOA) levels
• Documentation completeness (contracts, approvals, evaluation reports)

Cost Optimisation

• Total cost savings achieved vs shutdown
• Cost avoidance achieved through strategic sourcing or negotiation
• variance vs approved shutdown procurement budget
• Savings from alternative sourcing / value engineering
• Contractual improvements (pricing, payment terms, warranties)

Stakeholder Collaboration

• Stakeholder satisfaction score (engineering / maintenance teams)
• % of procurement plans aligned to shutdown schedule (engineering readiness)
• Number of stakeholder engagement sessions / planning meetings
• Responsiveness to stakeholder queries (turnaround time)
• % of procurement decisions aligned with business priorities
• Feedback from shutdown review sessions

Reporting and Management

• Timeliness and accuracy of shutdown procurement reports
• % of key KPIs reported weekly during shutdown
• Visibility of procurement pipeline (PR, PO, delivery tracking)
• Reporting on supplier performance and risks
• Dashboard availability (cycle time, OTIF, spend tracking)

Qualifications and expertise required (Must)

• CIPS or equivalent procurement certification (advantageous)
• Supply Chain Management
• Engineering (Mechanical / Chemical / Industrial preferred)
• Commercial / Procurement discipline
• 5–8 years’ experience in engineering procurement and CAPEX Procurement
• RFQ / RFP management
• Contract negotiation
• Supplier evaluation and adjudication