Procurement Manager - Johannesburg at Anova Health Institute

Key Duties and Responsibilities

Procurement and Compliance Management

• Ensure the Procurement function is efficiently managed and supports the business in a timely fashion.
• Ensure the implementation of procurement policies and procedures for best practice and compliance with audit and funder requirements.
• Ensure procurement adheres to BBBEE scorecard requirements to obtain maximum procurement verification points.
• Maintain a preferred supplier listing for all goods and services procured by Anova.
• Maintain insurance schedules for all assets of Anova and ensure annual insurance renewals are affected timeously in order for all insured assets to be adequately covered.
• Adhere to set KPI’s, SOP’s and performance management systems as required by the Head of Business Operations and key stakeholders.
• Streamline procurement processes to eliminate bottlenecks and drive efficiency in service delivery.
• Maintain an effective filing and storage system in line with stakeholders’ compliance standards.
• Lead in preparations for bid specification and tender advertising.
• Support in completion of tender evaluation packs for the Bid Evaluating & Adjudicating Committees.
• Monitor business trends and highlight areas of improvements to the Head of Business Operations.
• Assesses Anova’s procurement activities and alert management of any anomalies.

Supplier and Stakeholder Relationship Management

• Establish a good and professional relationships with suppliers and stakeholders
• Manage a business focused relationship with suppliers that will ensure competitiveness and cost-effective value adds for Anova.
• Regularly review service level agreements/contracts and negotiate for best rates.
• Conduct periodic audits for value for money and quality of goods and services with suppliers.
• Collect and review feedback on procured goods and services from requesters and end users.
• Partner with the Finance department by maintaining procurement records and ensuring they reconcile with Finance reports.
• Create process flow documents and conduct training sessions on procurement SOP’s, policies and processes.

Team Management

• Day-to-day management and supervision of the Procurement team.
• Provide technical support to the Procurement team.
• Regularly assess the team for capacity and work allocation.
• Be the first point of escalation for stakeholders, suppliers and clients.
• Consistently identify training and development needs within the Procurement team.
• Periodically conduct performance reviews in line with Anova’s performance cycles.
• Any other reasonable tasks and ad hoc responsibilities as agreed with the Head of Business Operations.

Minimum Qualifications, Experience and Skills Required

• B.com degree in Supply Chain Management/Economics/Business Administration or equivalent.
• 10 years’ progressive experience in a procurement field.
• Minimum of 5 years’ experience in overseeing or managing procurement.
• Excellent knowledge of procurement best practice principals and possess outstanding decision-making skills.
• Relevant knowledge and experience in managing SLA’s/SOP’s/ suppliers and stakeholders.
• Significant experience in collecting and analysing data and using financial systems.
• Knowledge of Supply Management Software (Database Management)
• Strong working knowledge of sourcing and procurement techniques as well as an aptitude for reading the market.
• Excellent written and communication skills in English (proficiency in other official languages preferred).

Advantageous Qualifications, Experience and Skills

• Charted Institute of Procurement and Supply Diploma (CIPS).
• Proven track record of managing SLA agreements and develop procurement SOP’s
• Understanding of BBBEE codes and legislation.
• Advanced excel skills.
• Advanced negotiation skills
• String communicator