Procurement Officer | Contract at IQbusiness

Job Description

• iqbusiness is seeking to employ a Procurement Officer on a 12-month contract to collaborate with an international client from our offices in Welgemoed, Cape Town, Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH).
• The Procurement Officer plays a crucial role in ensuring that IMD’s supplier and vendor relationships are managed to the highest standards of compliance, efficiency, and professionalism. This role is dedicated to supplier onboarding, contract coordination, and ensuring adherence to IMD’s governance, legal, and financial requirements. The Supplier Management Officer will work closely with the Legal and Finance departments, while collaborating across IMD functions that rely on external suppliers.

Key Responsibilities:

Responsibilities:

Supplier Onboarding and Qualification

• Lead the end-to-end onboarding process for new suppliers, including documentation, compliance checks, and system integration.
• Collaborate closely with internal stakeholders including Legal, Finance and other business units.
• Act as the "gate keeper" to ensure any new supplier is eligible and offering adequate services & goods at competitive rates.

“Best Supplier” List Management

• Develop and maintain a curated list of preferred suppliers based on performance, reliability, and prices
• Conduct regular reviews and evaluations to ensure supplier quality and competitiveness.
• Support sourcing decisions by providing insights into supplier strengths and risks.

Purchasing Policy Ownership

• Own and update the company’s purchasing policy, ensuring it reflects current practices, compliance requirements, and strategic goals.
• Train internal stakeholders on purchasing procedures and policy adherence.
• Monitor policy implementation and recommend improvements based on feedback and performance data.

Other tasks

• Assist the purchasing and supplier management team in other tasks including Purchase Order processing, invoice follow-up, etc.

Minimum Requirements:

• Bachelor’s degree in Commercial Law, Business, Supply Chain Management, or a related field
• 3–5 years of experience in procurement, supplier/vendor management, contract administration, or purchasing policy, preferably in international and multicultural environments.
• Experience liaising with Legal and Finance teams, with strong understanding of supplier governance, compliance, risk management, and ethical sourcing.
• Proven ability to manage high volumes of contracts and suppliers.
• International exposure and comfort managing cross-border supplier agreements.
• Salesforce experience is a plus.

Skills required:

• Strong administrative and coordination skills with meticulous attention to detail.
• Ability to follow up proactively and ensure deadlines are met.
• Comfortable working with senior stakeholders across departments.
• Analytical mindset with strong attention to detail and a drive for process improvement.
• Excellent communication and stakeholder management skills across diverse functions.
• International exposure and cultural awareness, with the ability to manage cross-border supplier relationships.
• Service-oriented mindset and ability to collaborate effectively in a fast-paced environment.