Procurement Portfolio Manager (Ethical) - UPD Lea Glen at Clicks Group

Introduction

• We are seeking to appoint a Procurement Portfolio Manager (Ethical). The role will be based at the Roodepoort Lea Glen branch and will report into the Demand and Supply Planning Manager.

Job description

Job Purpose:

• Responsible for the procurement of ethical products, contributing to the profitability of UPD through building strong supplier relationships, active engagement with operations and other departments on stock related issues, managing short dated stock, and engaging with sales team to ensure that customer service levels are maintained at all times.

Key Performance Areas: 

• Resolve any queries or complaints that may arise from internal or external stakeholders.
• Assist with weekly and monthly reporting of the Buying Department to UPD Management.
• Actively work with all hospital formularies products to ensure correct line markings and maximum availability.
• Compile necessary reports required for effective Formulary Management.
• Work with suppliers and operations to ensure maximum availability and to resolve supply issues quickly and efficiently, especially of formulary products.
• Work with internal and external stakeholders to list new formulary products quickly and correctly.
• Responsible for the procurement of pharmaceutical ethical products. 
• Dealing with Suppliers around aged stock, expired, short dated and overstocks, ensuring such are taken back. 
• Managing out of stocks with Suppliers, updating out of stock schedule for reporting purpose. 
• Responsible for managing supplier in fills. 
• Negotiate appropriate supply agreements that maximize commercial terms. 
• Comparing the "regrets" (out of stock) lists against the physical stock levels to ensure accurate stock level figures are maintained including investigating any discrepancies in stock levels. 
• Answer and resolve product and pricing disputes.
• Resolve any queries or complaints that may arise from internal or external stakeholders.
• Assist with weekly and monthly reporting of the Buying Department to UPD Management.
• Actively work with all hospital formularies products to ensure correct line markings and maximum availability.
• Compile necessary reports required for effective Formulary Management.
• Work with suppliers and operations to ensure maximum availability and to resolve supply issues quickly and efficiently, especially of formulary products.
• Work with internal and external stakeholders to list new formulary products quickly and correctly.
• Responsible for the procurement of pharmaceutical ethical products. 
• Dealing with Suppliers around aged stock, expired, short dated and overstocks, ensuring such are taken back. 
• Managing out of stocks with Suppliers, updating out of stock schedule for reporting purpose. 
• Responsible for managing supplier in fills. 
• Negotiate appropriate supply agreements that maximize commercial terms. 
• Comparing the "regrets" (out of stock) lists against the physical stock levels to ensure accurate stock level figures are maintained including investigating any discrepancies in stock levels. 
• Answer and resolve product and pricing disputes.
• Potential problem products bought in for key customers. 
• Report on stock holding to ensure it is within budgeted stockholding days. 
• Analyse and action customer buy always and gross profit shortfalls 
• Evaluate and measure supplier performance in accordance with the standards implemented by the Company and make recommendations on improving supplier performance standards. 
• Consider the potential supply risks from the supply base and proactively remove or minimize those risks 
• Monitor manufacturing and pharmaceutical trends to ensure the company’s supply base can satisfy these ever-changing requirements 
•  
• Skills:
• Computer skills on MS Office (Word and Excel)
• Communications Skills 
• Detail Orientation 
• Organising Skills 

Knowledge:

• Wholesale and Distribution experience an advantage 
• Product Knowledge is essential
• Personal Competencies:
• Analytical and strategic thinking 
• Communicate effectively at all levels. 
• Strong planning and co-coordinating skills 

Minimum requirements

Minimum Education & Qualification:

• BPharm degree

Minimum Job Related Experience:

• Knowledge of Pharmaceutical industry is essential 
• Product knowledge is essential 
•  2-5 years buying experience

Apply by: 27 March 2026