Procurement Specialist at Auditor-General of South Africa

Strategic Function

• Supports the implementation of the organisational sourcing strategies and the business unit balance score card (BSC) initiatives.
• Assesses opportunities to improve and / or innovate on how we remain relevant in our function and what new processes can be explored to improve our value proposition   to the organisation.
• Ensures compliance to SCM policies on strategic sourcing transactions to improve process efficiencies.

Service Management

• Supports the development and implementation of the procurement business unit and strategic sourcing goals & development of standard documents and reports.
• Liaise with other procurement BU counterparts and other internal stakeholders for administration of tenders.
• Collaborates with the BUs requiring support in respect of strategic sourcing and provides input into development of business requirements request of proposals (RFPs) and specifications.
• Supports the preparation of the business requirements in line with approved sourcing initiatives.
• Follows-up with business stakeholders to revise / edit the business requirements in case of discrepancies.
• Manages the end-to-end preparation and execution of RFP within boundaries and targets set by BU leadership (goods /services package, RFP type and approach, AGSA requirements.
• Assists in negotiation & determination of optimal suppliers to award the respective contracts on the basis of defined boundaries and targets set for the RFP in alignment with BU leadership.
• Ensures effective cost management through challenging supplier pricing where appropriate and improve on system costs.
• Ensures completeness of documentation, scores of shortlisted suppliers, compliance with respect to scoring and changes / amendments if any are made in accordance with the policy / procedures.
• Generates ad-hoc reports as requested by the Senior Manager: Strategic Sourcing with respect to strategic sourcing activities from business and internal SCM functions as per the operational level agreement (OLA).
• Attends BU meetings and provide recommendations for removing the bottlenecks identified during the strategic sourcing process.
•   Interacts with team members, sharing expertise and deep knowledge to support achievement of team outcomes and upskilling.
• Defines project goals, timelines, roles and responsibilities and an overall project management plan in support function to internal clients’ procurement requirements.
• Provides continuous support to internal clients during the procurement processes for the improvement in Preferential Procurement Spend and Enterprise and Supplier Development for targeted EMEs and QSEs in the supplier market.

Stakeholder Management

• Establishes, builds, and maintains collaborative working relationships with relevant internal stakeholders.
• Builds and maintains positive and value-adding relationships with relevant external stakeholders.
• Engages with stakeholders in a proactive manner to determine their needs and deliver on them accordingly.

People Management

• Participates and provides expert guidance to members of CFST on procurement related matters.
• Works in collaboration with colleagues in the centre to ensure timeous delivery of the work.

Financial management and operational management

• Ensures compliance to the organisation’s governance processes, policies and processes.
• Provides support in the supply chain processes within own functional area.
• Other responsibilities (Applicable to All JD’s)Performs and/or manages other projects, tasks and assignments not stipulated on the job description as and when required.

Formal Education

• Relevant National Diploma in Purchasing / Logistics Management or equivalent with commercial subjects. Degree will be added advantage

Experience

• 3 years procurement experience with at least 2 years dealing with procurement administration