Procurement Vendor Administrator at Growthpoint Properties

Key Performance Areas

Vetting and Loading of all new suppliers

• On approval of new vendors, ensure that an end-to-end process is followed in EFTsure with the vendors to be uploaded and approved in line with the procurement rules and policy. 

Stakeholder Engagement 

• Engage with the business on the requests for new suppliers and ensure all compliance documents and relevant motivations are in place. 
• Engage with suppliers on required and expired documents and/or queries. 

Supplier Database Management

• Update and maintain supplier contact information, certifications, and performance records. 
• Ensure supplier data is compliant with internal systems and regulations.
• Conduct routine data clean-up to ensure database accuracy and maintain data integrity.

Supplier Compliance Monitoring (Non-Contractual Suppliers)

• Maintain compliance documents for non-contractual suppliers. 
• Maintain the vendor database ensuring it is always updated with up-to-date compliance documents

Supplier Communication & Relationship Management

• Serve as the point of contact for supplier queries and concerns.
• Coordinate and resolve supplier issues / queries.
• Maintain positive relationships with key suppliers to ensure ongoing collaboration and continuous improvement.

Document Control & Record Keeping

• Ensure that all procurement-related documentation is stored properly (e.g., contracts, performance reports).
• Maintain up-to-date supplier certifications and compliance documentation
• Track and organize all procurement related paperwork in compliance with company and regulatory requirements. 

Experience

• 2 Year experience in office administrative duties / Procurement vendor administration

Education

• Matric, or Administration/Procurement Qualification