Production Coordinator at Trialogue

The production coordinator works across thought leadership platforms, supporting the thought leadership manager to ensure that the content on these knowledge-sharing platforms is delivered seamlessly. Specific responsibilities include:

Event coordination (conference, webinar and other Trialogue events)

• ­Source and manage suppliers including identifying potential suppliers, briefing them, reviewing proposals and managing selected suppliers to deliver on time and to a high standard. Trialogue event suppliers include venues, designers, printers, technology platform providers, AV companies, film and photography, conference suppliers (registration, exhibition, health and safety, décor etc), promotional item and gift suppliers, logistics and delivery etc.
• ­Create and manage the webinars on Zoom
• ­Manage speaker logistics (speaker bios and photographs, travel, accommodation, diaries, pre-meetings and test runs, platform links, pre-recordings, speaker gifts)
• Manage AV team and other suppliers during events
• ­Manage event surveys (on Qualtrics or event platform)
• ­Contribute to event close out reports and write ups

Publication coordination (conference, webinar and other Trialogue events)

• ­Source and manage suppliers including identifying potential suppliers, briefing them, reviewing proposals and managing selected suppliers to deliver on time and to a high standard. Trialogue publication suppliers include designers, printers, logistics and delivery, research companies, writers, digital media etc.
• ­Provide specs for sponsor and advertiser agreements
• ­Liaise with sponsors and advertisers to ensure material is received on time and to spec
• ­Oversee the updating of the distribution database

Marketing and communication

• ­Maintain Trialogue database and lists on Everlytic, with support from the operations team
• ­Provide artwork from designers for emailers and social media
• ­Schedule and send Trialogue mailers and newsletter
• ­Book and send artwork to media houses and trade partners for marketing purposes
• ­Ensure that Trialogue website is updated with event and publication updates (registrations, launches, write ups)

Applicants must have:

• A graduate qualification
• An interest in the role of business in society and CSI
• At least five years’ experience in event and/or publication and/or digital production
• Experience in marketing and communications preferable
• Knowledge of design tools and creating forms in Adobe a plus
• Excellent interpersonal and communication skills
• Proficiency in Microsoft office applications including Sharepoint, Teams, Outlook, Excel, PowerPoint and Word