Programme Administrator at Action Appointments

Closing Date:Wednesday, 18 November 2026

Key Responsibilities

• Managing and improving programme administrative systems, processes and standard operating procedures.
• Organising and maintaining programme documentation, contracts, MOUs, databases and records.
• Coordinating the procurement, distribution and stock management of programme resources.
• Providing administrative support to the Programmes Team, including diary management, scheduling and stakeholder communication.
• Supporting programme partners with documentation, funding administration and resource requirements.
• Assisting with data collection, donor reporting and the preparation of programme reports.
• Coordinating logistics for programme events, meetings, training sessions and travel.
• Supporting financial administration, including processing invoices, maintaining financial records and ensuring compliance with financial procedures.

Requirements

• Demonstrated experience in programme administration, office administration or a similar coordination role.
• Strong organisational, planning and time-management skills, with excellent attention to detail.
• Experience managing administrative systems, documentation, databases and records.
• Experience in procurement, logistics, supplier coordination and basic financial administration.
• Strong computer literacy, including proficiency in Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills, with the ability to engage professionally with colleagues, partners and external stakeholders.
• Ability to work independently, manage competing priorities and meet deadlines.
• Experience in the nonprofit, education or youth development sector would be advantageous.
• A valid driver's licence is required.