Programme Associate at UN Women

Key Functions and Accountabilities:

Provide administrative and logistical support to the formulation and management of programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements; 
• Provide technical guidance to the CO/MCOs and executing agencies on routine delivery and reporting of programme supported activities and finances;  
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;   
• Review programme data from programmes/ projects for the MCO/CO/RO website; 
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers. 

Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; 
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms; 
• Review financial reports; prepare non-PO vouchers for development projects; 
• Process payment for consultants;  
• Maintain internal expenditures control system;  
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system; 
• Assist in the preparation and follow up of cost-recovery bills in Quantum system. 

Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; 
• Make travel arrangements for the Programme Team, including travel requisitions and claims;   
• Prepare public information materials and briefing packets;   
• Assemble briefing materials and prepare power-point and other presentations;  

Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the South Africa Multi-Country Office resource mobilization efforts; 
• Organize, compile and process information from donors, South Africa Multi-Country Office and programme team, as inputs to various databases and documents. 

Facilitate knowledge building and knowledge sharing:

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance; 
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues

Education and Certification:

• Completion of secondary education is required; 
• Bachelor’s degree in business or public administration is an asset. 

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support; 
• Experience in working in a computer environment using multiple office software packages is required; 
• Experience in supporting a team is required. 
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable;