Programme Consultant at UN Women

Duties and responsibilities:

Provide administrative and logistical support to the formulation and management of programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements; 
• Provide technical support in South Africa Multicountry Office and executing agencies on routine delivery and reporting of programme supported activities and finances;  
• Provide support in the preparation of information for the audit of programmes/ projects and support implementation of audit recommendations;  
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers. 
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; 
• Make travel arrangements for the Programme Team, including travel requisitions and claims;   
• Prepare public information materials and briefing packets;   
• Assemble briefing materials and prepare power-point and other presentations;  
• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance; 
• Provide administrative support to the organization of trainings for the office staff and partners on programme and operations related issues

Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; 
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms; 
• Review financial reports; prepare non-PO vouchers for development projects; 
• Process payment for consultants;  
• Maintain internal expenditures control system;  
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system; 
• Assist in the preparation and follow up of cost-recovery bills in Quantum system. 

Education and Certification:

• Completion of secondary education is required;
• Bachelor’s degree in social sciences, Business Management, Public Administration or a related field is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support;
• Experience in working on gender equality and women’s empowerment;
• Demonstrated experience working with UN agencies;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable;
• Experience in supporting a team.