Project Accountant (Contract) - Johannesburg Based at Genesis Analytics

ROLE DESCRIPTION

We are seeking a collaborative and highly efficient Project Accountant to join the Project Finance team on a five-year contract. The role involves managing project budgets aligned with grant requirements, monitoring expenses, preparing financial statements, and ensuring compliance with funding regulations. The position holder will furthermore manage funds disbursement to subgrantees, establish internal controls, review grantees’ financial reports, coordinate audits, and provide financial insights for informed decision-making. Specific duties and responsibilities include: 

Project Accounting

• Attend project related meetings with the practice area
• Liaise with Prime/Donor on queries and requirements
• Keep up to date with the terms and conditions of the contracts
• Track budget to actual spending
• Budget updates and maintenance
• Keep project reconciliations up to date
• Ensure that the correct rates are loaded on Intacct
• Process invoice requests
• Reconcile Intacct and Client records
• Capture all project related transactions on Intacct where necessary
• Track the project’s profitability and keep relevant stakeholders up to date 
• Capture and update project budgets on Intacct 
• Ensure that all relevant documentation is kept up to date on the Finance Drive and Project Drive

Project Suppliers and Subcontractors

• Capture project supplier invoices and allocate to various GL accounts
• Add new supplier accounts on Intacct
• Collect supplier sheets and BEE/payment documents and update Intacct
• Keep Supplier BEE information up to date on Intacct
• Reconcile supplier payments to statements and invoices to be approved by the COO
• Allocate Supplier payments as per the remittance and reconcile debit orders to supplier statements and invoices
• Send suppliers their payment remittances
• Submit all supplier payments batches to the Financial Controller to be loaded on FNB online for approval by Financial Project Manager
• Collect supplier statements and reconcile to the age analysis at month end
• Process any necessary accounts payable correction journals for approval by the Head of FinanceHandle Supplier queries and manage subcontractors
• Ensure that all relevant documentation is kept up to date on the Finance Drive and Project Drive

Project Cashbooks & Payments

• Load all new recipients on FNB online 
• Process subcontractor accruals at year end
• Capture cashbooks – Project bank accounts
• Cashbook recons – Project bank accounts
• Ensure that all cashbooks reconcile every month
• Process project specific staff claims and supplier payments
• Arrange per-diems for travel and events

Sundry

• Process project reconciliation correcting journals and any other additional journals 
• Assist auditors with queries at year end
• Capture annual project budgets on Intacct
• Educate staff on processes and policies
• Assist with new project proposals and budgeting where necessary
• Ad hoc requests as and when required

Requirements

Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match. Successful candidates for roles at Genesis:

• Are passionate, self-motivated and energetic problem-solvers
• Value integrity and exhibit ethical behaviour
• Are analytical thinkers and fast learners with an excellent academic record

The successful candidate will have a thirst for learning and experience in developing and managing project budgets aligned with grant requirements, monitoring expenses, preparing financial statements, and ensuring compliance with funding regulations.

You are likely to have:

• Bachelor's degree in finance, accounting, or a related field. 
• Proven experience in a similar role, Foundations experience a plus.
• At least 3 years of experience in grant management, financial management and accounting, preferably in the context of donor-funded projects.
• Strong understanding of international development principles and practices.
• Ability to work effectively in cross-functional teams.
• Collaborative and works well under pressure.
• Excellent organizational and communication skills.
• Proficient in Microsoft Office Suite and accounting software.
• Fluent in English, both written and verbal.