KEY PERFORMANCE AREAS
Provide Support to Stakeholders
- Assist Internal and External Auditors with queries and provide them with relevant information and provide them with relevant information and support
- Maintain good working relationships with Auditor General, Internal auditors, National Treasury and DHET
- Provide relevant financial information and respond to queries to the chambers, Business Units and projects Office;
- Support internal departments and external stakeholders on budgeting and financial procedures
Project Financial Administration
- Manage financial transactions, reconciliations, and journals for all funded projects
Budget Monitoring and Control
- Track project budgets against expenditure and forecast future costs
Grant Disbursement Management
- Process and monitor disbursements for discretionary and mandatory grants
Project Reporting and Reconciliation
- Prepare monthly, quarterly and annual project financial reports for EXCO, Board, and DHET
Daily reconciliation of provisions and accruals
- Extract electronic copies of grant claims in respect of all payments requests made during the year.
- Match payment request learner details to previous year provisions and accruals listings, investigate and report on inconsistencies
- Maintain a reconciliation of provision and accruals at both learner and employer level, clearly indicating payments made and de-associations.
- Investigate and report on reasons for unpaid or delayed payment of provisions and accruals
Monthly reconciliation of performance reports to contracts
- Reconcile monthly performance reports or MIS information to appropriately signed allocation lists and contracts and report on inconsistencies.
- Update relevant performance report as well as the TETA commitment register with addition of new learners, resignations and de-associations from grants
Commitments schedule
- Maintain commitments register in respect all projects and programmes for each company, supported by learner details clearly indicating contract or learner start date, Total contract amount.
- Reconcile amounts paid per the accounting system to amounts paid per commitment register. Validate closing balances.
Audit Preparation and Evidence Management
- Maintain audit-ready files for all projects, including source documentation and reconciliations
Compliance & Control Adherence
- Ensure project accounting adheres to PFMA, Treasury Regulations, GRAP, and TETA policies
Financial Risk and Assurance Support
- Identify potential financial risks in project spending and propose mitigation measures
System Accuracy and Improvement
- Maintain accuracy within financial systems and recommend enhancements
Requirements
MINIMUM REQUIREMENTS
Experience and Qualification
- Minimum of Bachelor’s Degree in Accounting, Finance, or Auditing (NQF Level 7)
- Minimum of 4 years’ experience in financial accounting, with exposure to project or grant accounting
- Registered with SAICA / CIMA / SAIPA or equivalent
- Experience in the public service and/or in skills development sector will be an added advantage
- Knowledge of PFMA, Treasury, GRAP & SDA frameworks
Knowledge and Skills
Knowledge and understanding of:
- Financial contract management
- Knowledge of quality, risk, and audit requirements
- SAGE X3 and Excel
Skills
- Analytical abilities and accuracy
- Problem solving skills and deadline driven
- Planning and organizing skills
- Excellent communication (verbally & written) and facilitation skills
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