Project Administrator at ShopriteX

About the job

We have a contract position open for a Project Admin within ShopriteX!

Is your personal purpose to support others to be their best selves? Are you accurate and detail orientated in handling finances? We are in need of your support!

Financial:

• Verify new vendor application

• Receive invoices from vendors

• Manage invoice sign off process

• Ensure correct allocations are included on invoices for project office processing

• Ensure submission of invoices to expense creditors by deadlines

• Link between project managers and project office for monthly accruals based on Statement of Work (SOW’s)

• Manage expense creditor queries

• Prepare timesheets for review from the PCMS timesheet system

• Prepare monthly P&L

• Review budget and actuals variances

• Managing and coordinating the funding of individual projects and programmes/portfolios

People:

• Ensure that the operational templates are updated and that the changes are communicated to all stakeholders when documents are changed or added

• Oversee the upkeep of project documents to ensure that they are fit for use

• Team support – support the talent and people enablement team with change management activities to ensure the successful implementation of new products or product enhancement

• Assist with induction and on-boarding of staff

• Manage internal training requests from validation, to contracting, to processing invoices, to supporting people on courses, setting up calendars and reporting

• Manage calendars and provide general support