Project Administrator at TB HIV Care

Purpose of the position

• To support and enhance the PPPrev Programme and management team’s effectiveness using a variety of administrative, project management, communication & organisational skills

Minimum Requirements    

• Grade 12 or equivalent qualification
• Degree/diploma from a college or university
• Training or equivalent combination of education and experience in Management or Project Management
• 3 years’ project management & administrative experience
• Public health services experience
• Data management and reporting experience
• Intermediate level computer (MS office) certificate
• Code 08 driver’s licence
• Proficiency in English & IsiZulu languages

Duties and Responsibilities    

• Ensure timely submission of all weekly and monthly reports due from all PPPrev Programme staff - from office staff to field staff, coordinating with Regional Manager & Nurse Clinicians and other staff members on site to make sure all reports are completed and filed appropriately
• Create catalogue of all PPPrev publications and presentations and file on drop-box
• Primarily support Regional Manager in day to day operations of the PPPrev programme
• Secondarily support all PPPrev Programme Coordinators, Nurse Clinicians, PPPrev admin on site, and others in PPPrev programme as directed by the Regional Manager
• Attend staff meetings, take minutes for meetings and circulate meeting minutes in an efficient and timeously manner
• Ensure that all equipment of PPPrev teams is kept in good working order, maintained and serviced when required, with support from office admin on site
• Track site stock levels of IEC material and hygiene commodities, stationery, books, and order as required by Regional Manager
• Ensure that all staff complete acknowledgement of receipt form for assets taken.
• Keep records of all supplies given to PPPrev office or core staff
• Source quotes from suppliers, compile and submit TB HIV Care requisition to Regional Manager for appropriate authorization
• Assist HR with providing performance related information including reviews, job descriptions, etc. and coordinating logistics, documents, appointments, etc.

Skills and Competencies    

• Ability to project manage, organise and plan effectively and work according to deadlines
• Ability to maintain good relationships with internal and external stakeholders and at varying levels
• Project management skills
• Good communication skills (verbal and written)
• Attention to detail
• Able to self-manage and work as part of a team

Closing Date    
2023/05/08