Project Coordinator at BP International

Job Description:

• The Project Coordinator supports the Construction Manager in planning, coordinating, and executing retail construction projects across the network.
• This role ensures that all project activities from pre-construction through to handover are delivered on time, within budget, and in compliance with safety and quality standards.

About bp

• Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate.
• We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner.

Key Responsibilities

Project Planning & Coordination

• Assist in the development of project execution plans, schedules, and budgets.
• Coordinate pre-construction activities including site assessments, permit applications, and contractor onboarding.
• Maintain project documentation including meeting minutes, schedules, and progress reports.

Communication & Stakeholder Engagement

• Act as a liaison between internal teams (e.g., Operations, Technical Standards, Finance) and external team members (e.g., contractors, consultants, local authorities).
• Facilitate regular project meetings and ensure timely communication of updates, risks, and changes.

Construction Oversight

• Monitor site progress and ensure alignment with project milestones and safety protocols.
• Support the Construction Manager in managing contractor performance and resolving on-site issues.
• Track and process change orders, RFIs, and contractor submittals.

Budget & Schedule Monitoring

• Track project expenditures and assist in cost forecasting and reporting.
• Identify potential delays or cost overruns and escalate to the Construction Manager with recommended actions.

Compliance & Quality Assurance

• Ensure all construction activities comply with company standards, local regulations, and HSSE requirements.
• Support audits, inspections, and quality assurance processes.

Required Skills & Competencies

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Project, Excel, and document control systems.
• Working knowledge of construction drawings, contracts, and regulatory requirements.
• Ability to lead multiple priorities in a fast-paced environment.

Education

• Diploma, Degree or equivalent experience in Construction Management, Civil Engineering, or related field.

Experience

• 4 years' experience in construction or project coordination (retail or fuel station environment advantageous)
• Understanding of construction project lifecycles and retail fit-out timelines
• Familiarity with health & safety, and environmental compliance processes