Project Coordinator at Dark Fibre Africa

KEY RESPONSIBILITIES

• Compile documentation of all projects by driving processes through the ILO and PM
• Match the Customer Purchase Order to the Bill of Services in terms of the total values, the unique number and the project description.
• Open a new Executable File and add the required documentation as per the latest revision of the OTS Form.
• Receive confirmation from PM regarding appointed Contractor for the project and request Contractor Purchase Order.
• Obtain Appointment Letter sign-off from RM
• Add Contractor Purchase Order to the Executable File and submit to the ILO.
• Receive Contractor Completion file with all required documentation, and collate missing documentation where required as per the latest revision of the OTS Form.
• Follow the Variance Order procedure where applicable.
• Commence compilation of Site File for submission to customer as per OTS Form.
• Create soft copy of entire Site File on a CD as per the prescribed format as per customer.
• Maintaining an orderly filing system.
• Assist the PM in tracking the project from inception to invoicing.
• Analyse and identify potential issues for the PM where necessary.
• Attend forecasting meeting with Finance and track progress on forecasting versus actual invoicing.
• Identify process delays and escalates operational concerns preventing fibre and related projects from being delivered on time.
• Coordinate and communicate link build progress feedback between stakeholders
• Schedule daily feedback sessions with responsible project managers and arrange weekly meetings with contractors and all relevant stakeholders.
• Update systems (CRM, Quickbase, etc) with accurate project progress and
• Use verification reports to track the required LB Progress, ensuring that they are processed within the project timelines. Escalate potential risks and/ or delays to project manager.
• Assist in Compilation of
• Work with All Stakeholders to Assist in Project going according to schedule by coordinating SI drawing s and DPC to the allocated contractor.
• Assist PM’s with verification of scheduled VS as actual preparation of packs for the project managers on
• Acceptance of LB status reports, track LB status, manage schedules and provide feedback to the project manager.
• Attending weekly invoicing feedback sessions with the
• To attend relevant meetings with the LMs/ contractors and to minute these
• To type up and file these minutes as well as those handed over from ILO’s recording their site
• Follow up with Progress Reports and Non-
• Perform any other work-related duties and responsibilities that may be assigned from time- to-time by the Line Manager.
• Track and manage all ATP/ATC Processes as well as planning Following up on outstanding documentation.
• ATP Reports completed and uploaded within 48 Hours after raw data has been received.
• Reports should be analysed and transposed in accordance with specification.
• Non-conformance not reported to requestor or Project manager.
• Ensure that all documentation is available and correctly completed, which includes:
• Client information
• Number of Fibres to be tested.
• Site Location
• Date of testing required
• Fibre connect type to be used.
• Ensure that all test equipment is in still within calibration timeline/ schedules

QUALIFICATION & EXPERIENCE

• Grade 12
• Project administration / project management qualification an advantage
• Relevant technical qualifications
• Min 2 years’ strong project
• Administration experience
• Previous experience working in a telecommunication company would be advantageous.