Project Management Administrator at Pedros Flame Grilled Chicken

Job Description

• Are you highly organised, detail-oriented, and passionate about keeping projects on track? We're looking for a PMO Administrator to become the backbone of our Project Management Office, ensuring projects are coordinated, documented, governed, and delivered efficiently.
• In this role, you'll work alongside Project Managers, Business Analysts, and cross-functional teams to coordinate meetings, maintain project documentation, track milestones and action items, compile insightful reports, and support project governance across both technology and business initiatives.

Key Responsibilities

Project Administration

• Maintain registers, schedules and trackers for multiple PMO technology and business projects.
• Ensure project documentation complies with PMO standards and templates.
• Track project milestones and deliverables.
• Maintain project governance records.

Meeting Coordination

• Schedule project meetings, workshops and steering committees.
• Prepare agendas and meeting packs.
• Record and distribute meeting minutes.
• Track action items and decisions.
• Follow up on overdue actions.

Reporting

• Compile weekly and monthly status reports across multiple projects.
• Update project dashboards and KPI reports.
• Consolidate project information from multiple stakeholders.
• Escalate overdue actions and project risks.

 PMO Governance Support

• Maintain project registers and portfolio records.
• Ensure project workbook completeness.
• Track compliance with PMO processes and methodologies.
• Maintain risk, issue and decision logs.

Systems Administration

• Administer PMO SharePoint sites.
• Maintain Planner boards and project trackers.
• Maintain document libraries and permissions.

Minimum Requirements

Qualifications

• Diploma or Degree in:
• Project Management
• Business Administration
• Information Systems
• Related field

Experience

• 2–3 years' experience in:
• Project Administration
• PMO Administration
• Project Coordination
• Business Support Administration