Property Administrator - (Industrial) KZN at Growthpoint Properties

Duties and responsibilities

Administration 

• Draft offers and electronically forward copy of agreement of lease and tenant criteria documents. 
• Follow up on outstanding lease agreements and on FICA documentation. 
• Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents. 
• Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements. 
• Ensure correct loading of agreements on the system. 
• Ensure the correct loading of debit orders and Undeposits 
• Open and upkeep tenants’ files. 
• Attend to lease / deposit audits. 
• Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded. 
• Assist Portfolio Manager and SBU as and when required. 
• Assist with the budget process. 
• Perform secretarial functions when requested. 
• Assist with deposit refunds and returning of bank guarantees. 
• Calculate annual and insurance rates adjustments for loading onto MRI. 
• Prepare renewal sheets with information on current and budgeted charges. 
• Create and distribute PVA’s to team members
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries. 
• Log tenant utility queries on RMS Central and provide clients with regular feedback
• Reporting on outstanding offers / leases / FICA. 
• Monthly reporting on GLA / vacancy movements 
• Attend to rent up process including correct billing of all tenants (maintenance recoveries / legals etc)
• Processing of TI and broker comm invoices
• Update working income monthly
• Save Offers to Lease and Lease agreements on MRI and Sharepoint

Requirements

Experience

• Minimum 3 years of experience in property management, administrative or client interaction roles required

Qualifications

• Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.
• NQF 4/5 Real Estate Certificate