Lease Data Controller at CBRE Excellerate

About the role

• The Lease Controller is responsible for the maintenance high integrity and updating of lease data within approved systems and otherwise, accurate record-keeping and analysis of data, for the purpose of providing strategic insights on the portfolio.

Lease Data Management:

• Maintain an up-to-date lease database with accurate records of all lease agreements, amendments, and key terms
• Review lease contracts for compliance with company policies and regulatory requirements
• Manage lease-related correspondence with landlords, property managers, and internal stakeholders

​​​​​​​Reporting:

• Generate contract and portfolio reports and provide insights on movements
• Support governance reporting

​​​​​​​Document Management:

• Ensure both electronic and physical filing of lease documentation, in line with company and client policies and procedures

​​​​​​​Financial and Compliance Management:

• Assist in lease cost analysis and variance reporting for financial planning and budgeting.
• Monitor and reconcile lease payments, ensuring accuracy in rent calculations, escalations, and service charges.
• Work closely with the Finance team to ensure accurate reporting and compliance with contractual financial obligations.

​​​​​​​Lease Payment Reconciliation:

• Assist in lease cost analysis and variance reporting for financial planning and budgeting.
• Monitor and reconcile lease payments, ensuring accuracy in rent calculations, escalations, and service charges.
• Work closely with the Finance team to ensure accurate reporting and compliance with contractual financial obligations.

​​​​​​​People Management:

• Effectively lead and manage a team of data/lease administrators ensuring that data integrity is prioritised and deadlines are met.

​​​​​​​Client Excellence: 

• Ensure zero involvement in incidents attributable to any illegal or wrongful act, conduct or omission (including negligence) nor service failure

This position has the authority to:

• Execute assigned tasks under supervision of the Account Executive
• No independent approval, financial, or contractual authority
• Escalate risks, delays, or uncertainties promptly
• Bachelor’s degree in Business, Finance, Computer Science, or Information Systems
• Experience in Real Estate/Lease Management would be an added advantage.
• 5+ years of experience in data/business analysis and people management.
• Strong knowledge of IFRS 16 lease accounting and financial reconciliation.
• Experience in working with lease management systems and financial reporting tools.
• Familiarity with lease agreements, rent calculations, and service charge reconciliations