Purchasing Manager at Phoenix Recruitment

• Large Hotel based in Pretoria is looking for an experienced and organised Purchasing Manager to manage their procurement function.
• The successful candidate will ensure departments receive quality products and services at competitive prices, while maintaining appropriate stock levels, effective supplier relationships and strict purchasing controls.

Duties:

Purchasing & Supplier Management:

• Manage daily purchasing and procurement activities across the hotel.
• Source food, beverages, housekeeping supplies, guest amenities, engineering supplies, stationery and other operational requirements.
• Obtain and compare quotations, benchmark prices and negotiate competitive pricing and terms.
• Develop relationships with approved suppliers and identify suitable alternative suppliers and products.
• Monitor supplier quality, delivery times and service levels.
• Identify cost-saving opportunities without compromising quality.

Stock Control & Deliveries:

• Monitor stock levels, par levels, lead times and delivery schedules.
• Coordinate purchasing requirements with Finance, Food and Beverage, Kitchen, Housekeeping, Engineering and other departments.
• Assist with stock counts and investigate discrepancies.
• Monitor slow-moving, excess and obsolete stock.
• Ensure deliveries match purchase orders, specifications and agreed prices.
• Resolve shortages, damaged goods, supplier discrepancies and invoice queries.

​​​​​​​Controls, Reporting & Improvement:

• Process purchase orders accurately and obtain the required authorisation.
• Ensure purchases comply with approved budgets, hotel standards and procurement policies.
• Maintain accurate procurement records and supporting documentation for audits.
• Support budget preparation and departmental cost-control initiatives.
• Prepare purchasing reports and provide management with relevant cost information.
• Improve purchasing processes and support responsible sourcing and sustainability objectives.

​​​​​​​Requirements:

• Grade 12 / Matric.
• A relevant tertiary qualification in Procurement, Supply Chain Management, Purchasing, Hospitality Management or a related field would be advantageous.
• At least 3–5 years’ purchasing or procurement experience, preferably within hospitality.
• Proven experience managing multiple suppliers and purchasing categories.
• Strong negotiation and supplier-management skills.
• Good understanding of stock control and inventory management.
• Strong financial and numerical skills.
• Excellent Microsoft Excel and Microsoft Office skills.
• Experience using hotel procurement, inventory or ERP systems.
• Knowledge of food, beverage, housekeeping and hotel operational supplies would be advantageous.
• Knowledge of South African hospitality procurement practices and supplier requirements.
• Own reliable transport and a valid driver’s licence are essential.

Closing Date: 30 Nov 2026