Raw Materials Planner at RCL Foods

• The Raw Material Planner will be responsible for supporting the Procurement Management in their decision making. The management of Procurement administration staff, contract management, supplier & customer relationship management, stock management and logistics of all bulk raw materials, commodities, waste and by-products.

Minimum Requirements    

• Matric is required.
• Degree and/or a Diploma in Procurement and/or Supply Chain or equivalent is required.
• 3+ years’ experience in Procurement and/or Raw Material Management.
• Knowledge and experience in supply chain principles (including stock planning & contract management).
• Advanced Excel skills required.
• A sound knowledge of ERP systems such as Syspro and SAP.

Duties & Responsibilities    
Raw Materials & Commodities Planning (Stock Control):

• Conduct forecast vs usage analysis and update reports accordingly.
• Analyse forward requirements weekly taking into consideration forecasted usage, contract balances and stock on hand. Escalate any potential shortages or concerns to Procurement management immediately and recommend appropriate action.
• Complete delivery planning for relevant commodities & raw materials on a weekly basis, taking space availability and forecasted usage into consideration. Ensure schedules are communicated to suppliers timeously on a weekly basis.
• Monitor stock on hand daily, maintain stock levels between 25 – 30 days cover.

Incoming Raw Materials & Commodities:

• Ensure effective management of Quality on all incoming raw materials and commodities (Ensure correct protocols are followed related to rejections, grading deviations and upliftment)
• Ensure effective management of weight deviations on all incoming raw materials and commodities (investigations of weight differences and communication protocols and standards for approval are adhered to)
• Ensure effective stock controls are followed with regards to incoming raw materials and commodities, including but not limited to GRN’s processed, adherence to delivery schedules, follow up on non-delivery.
• Track approvals/rejections of peanuts, ensure effective communication, and follow ups are done when delays are observed affecting payment terms.
• Ensure correct procedure is followed for rejection collections (correct documentation issued, continuous follow up on collection, effective communication with suppliers)
• Conduct the sourcing of transport and obtain transport pricing where applicable.
• Bulk Oil, Waste and By-product Sales:
• Ensure effective waste product management and planning is done in accordance and compliance with risk policies.
• Ensure effective management of bulk oil sales.
• Ensure effective husk management and planning is done by monitoring crushing daily, boiler plan and space availability daily. Coordinate sales if and when required.
• Ensure effective oil cake management and planning by monitoring crushing & space available daily.
• Conduct the sourcing of transport and obtain transport pricing where applicable.

Contracts & Purchase Orders:

• Ensure correct procedures are followed as per standard contract management protocols, including but not limited to complete contract sign off by relevant parties, level of approvals adhered to, full and traceable records kept for audit purposes, contract balance management, system maintenance and contract close off, complete contract registers in place and fully updated.
• Ensure correct procedures are followed as per standard protocols, including but not limited to level of approvals adhered to, full and traceable records kept for audit purposes, system maintenance and PO close off in accordance with contract management.

Customer, Supplier & Source Management:

• Manage process for new customer applications, ensure effective communication related to follow ups and feedback for this process start – to-finish. Liaise with relevant customers in order to close off applications timeously.
• Manage process for new suppliers and new sources of supply, ensure effective communication related to follow ups and feedback for this process start – to-finish. Liaise with relevant Suppliers in order to close off applications timeously.
• Manage the SQA and MOC process start-to-finish in accordance with QA and Risk policies.

Managing of Inbound Grain Supply Coordinators:

• Ensure day-to-day operational tasks are conducted effectively in relation to the team responsibilities.
• Align tasks and responsibilities for the team (Intervene when required)
• Ensure all policies and procedures are adhered to by all staff.
• Manage HR / staff issues accordingly.
• Provide additional support to the team should it be required.
• Ensure all staff training needs are met.

Deadline:3rd May,2026