Real Estate Specialist at Pavago

About the Role

• We’re hiring a Real Estate Transaction Coordinator / Real Estate Specialist to manage listings, transactions, and compliance from contract to closing.
• You’ll support agents, brokers, and clients by keeping deals organized, compliant, and on track. This is a high-volume role where attention to detail and strong communication are critical.
• If you have experience with MLS, transaction coordination, and real estate documentation, this role is for you.

Responsibilities

Transaction Coordination

• Manage 5–15 active real estate transactions from accepted offer through closing
• Maintain transaction checklists, timelines, and compliance files
• Coordinate with escrow, title, lenders, inspectors, and appraisers
• Track deadlines and ensure all contingencies and milestones are met

Listing & Marketing Support

• Input and manage listings on MLS platforms
• Syndicate listings across Zillow, Realtor.com, Apartments.com, and other platforms
• Create marketing materials (flyers, brochures, social media posts, open house assets)
• Track and report listing performance to agents

Compliance & Documentation

• Ensure all contracts, disclosures, addenda, and amendments are complete and signed
• Maintain compliance with state regulations, brokerage policies, and MLS requirements
• Keep files organized, accurate, and audit-ready

Client Communication

• Provide regular updates to buyers, sellers, and agents
• Schedule showings, inspections, and appraisals
• Respond to inquiries promptly and professionally

Reporting & Administration

• Prepare pipeline and transaction reports
• Track contingency deadlines, closing timelines, and commissions
• Support brokers with compliance audits and back-office operations

Requirements

• 2+ years of experience in real estate transaction coordination, brokerage operations, or real estate support
• Proficiency with:
• MLS platforms
• DocuSign
• Transaction systems (Dotloop, Skyslope, Brokermint, or similar)
• Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)
• Familiarity with real estate compliance and documentation requirements
• Ability to manage multiple transactions in a deadline-driven environment
• Strong communication and organizational skills
• Comfortable working remote during U.S. business hours

Nice to Have

• Licensed real estate agent or certified transaction coordinator
• Experience managing 10+ concurrent transactions
• Experience supporting residential and commercial real estate deals
• Basic design or marketing skills (Canva, InDesign)

Tools & Tech

• MLS platforms
• DocuSign
• Dotloop / Skyslope / Brokermint
• Google Workspace / Microsoft Office
• Canva / design tools