Registry Clerk – Supervisor at National Department of Health

REQUIREMENTS :

• A Senior Certificate (Grade 12) or equivalent NQF 4 qualification. Records management certificate or any related compensation legislation will be an advantage. At least three (3) years’ experience in archiving. Knowledge of registry duties and practices as well as the ability to capture data and operate computers.

DUTIES :

• Supervision and provide registry counter services. Handle telephonic and other enquiries received, attend to clients, receive and register hand delivered mail/files. Supervise the handling of incoming and outgoing correspondence. Supervise the reception and receive all mail, sort, register and dispatch mail. Distribute notices on registry issues. Supervise and render an effective filing and record management service. Opening and closing files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieving documents and files. Ensure and complete index cards for all files. Supervise the operation and operate machines in relation to the registry functions. Open and maintain franking machine, frank posts, record money and update register daily. Lock posts in the postbag for messenger to deliver to post office. Hand delivers and signs over remittances to finance. Supervise the processing and process documents for archiving and/disposal. Electronic scanning of files, sort and package files for archives and distribution, compile list of documents to be archived and submit to the supervisor as well as keep records for archived documents.