Registry/Reception Clerk: Archive Administrative Support Services, Ref No. CAS 21/2026 at Western Cape Department of Cultural Affairs & Sport

REQUIREMENTS :

• Grade 12 (Senior Certificate or equivalent qualification).
• Competencies: Knowledge of the following: Knowledge of registry duties, practices as well as the ability to capture data, and operate computer; Working knowledge and understanding of the legislative framework governing the Public Service; Knowledge of storage and retrieval procedures in terms of the working environment; Understanding of the work in registry. Skills in the following: Numeracy skills; Literacy skills; Language skills; Good verbal and written communication skills; Ability to work in a team.

DUTIES :

• Attend to clients; Handle telephonic and other enquiries received; Receive and register hand delivered mail/files; Receive all mail; Sort, register and dispatch mail; Distribute notices on registry issues; Opening and close files according to record classification system; Filing/storage, tracing (electronically/manually) and retrieval of documents and files; Complete index cards for all files; Open and maintain franking machine register; Frank post, record money and update register daily;
• Undertake spot checks on post to ensure no private post is included; Lock post in postbag for messengers to deliver to Post Office; Open and maintain remittance register; Record all valuable articles as prescribed in the remittance register; Hand delivers and signs over remittances to finance; Send wrong remittances back to sender via registered post and record reference number in register; Keep daily record of number of letters franked; Electronic scanning of files; Sort and package files for archives and distribution.