Resident Building Manager – Sea Point, Cape Town at Trafalgar Property and Financial Services

Key Responsibilities:

Property Maintenance:

• Attend to all building maintenance.
• Monitor the condition of the building and the building's common areas and facilities.
• Supervise and schedule routine maintenance tasks and repairs.
• Implement preventative maintenance programs
• Ensure compliance with safety and building codes.
• Interface with contractors undertaking work directly for owners and ensure compliance with Body Corporate structural, architectural and safety requirements, rules and regulations.

Owner, Resident and Staff Relations:

• Serve as the primary point of contact for owners and residents in dealing with day-to-day matters.
• Address owner and resident inquiries and concerns, promptly and professionally.
• Enforce community rules and regulations.
• Foster a sense of community and engagement among residents.
• Supervise the Body Corporate staff and attend generally to all staff related matters.
• Be available after hours to deal with any urgent matters which may arise.

Financial Management:

• Assist the trustees in developing maintenance plans and budgets.
• Manage operational and maintenance tasks within allocated budgets

Administrative Duties:

• Maintain organized records of contracts, agreements, and correspondence.
• Bring any serious matters arising to the attention of the Trustees.
• Attend regular Trustee meetings and keep the trustees informed.
• Ensure compliance with relevant regulations and bylaws.
• Handle administrative tasks related to property management.

Vendor and Service Provider Management:

• Source and obtain quotations from contractors and suppliers.
• Oversee contractors and service providers.
• Monitor vendor performance and adherence to specifications and quality standards.
• Manage relationships with service providers.

Security and Emergency Response:

• Oversee the security personnel
• Ensure that the security equipment and systems are in good order.
• Implement security measures and protocols and ensure that the security personnel are familiar with them.
• Be available after hours for emergency situations which may arise.

Experience and qualifications:

• Educational attainment at the matriculation level. (A degree or diploma in a related field would be an advantage)
• Previous experience in building management or a related field.
• Experience and knowledge of building maintenance and repairs, or a background in engineering or construction.
• Awareness of health and safety requirements.
• Excellent verbal and written communication skills and interpersonal skills.
• Computer literacy including proficiency in Microsoft Office.
• Possession of a valid driver's license and access to a personal vehicle.
• Strong problem-solving and decision-making abilities.
• Organizational skills.