Sales and Marketing - Manager - Residential Property Development at Gcubed Boutique Recruitment

An upmarket Residential Development Property Company is seeking a Sales and Marketing Manager.

Must have:

• Have a Fidelity Fund Certificate from the EAAB.
• Experience in managing a Sales Team selling Property

Tasks:

• Manage Sales:
• Manage team of sales and rental agents.
• Organise and hold show days with sales team
• Marketing and advertising strategy for developments
• Plan and organise development launches
• Client queries
• Sales Administration:
• Manage bond originator and paralegal
• Manage sales administrator
• Record all sales and rental Contracts
• Prepare marketing Budgets and reports
• Manage and attend conveyancing attorney meetings
• Prepare documentation of handover of properties to purchasers
• Development administration:
• Assist with Body Corporate establishment, rules and management
• Get development pack approved by banks prior to launch
• Manage presale audits
• Manage Johannesburg Council Queries
• Manage Variation Orders and Requests with Construction team

Scope of work:

Marketing -

• Strategy - Preparing analysing and updating budget for a launch; Ear mark and prepare show unit; Advertising avenues - decide on options and monitor 
• Advertising Avenues - Place adverts with the Star, Magazines, websites and monitor; Leaflet distribution - oversee routes and quantities
• Marketing Material - Assist with the concept, design and printing of all marketing material required for project which includes brochures, leaflets, signboards etc.
• Monitor competitor developments in the area and do CMA’s

Sales -

• Strategy - Assigning workload to agents / agent schedule;
• Estate Agent services - pricing of resales, counter sign mandates, check FICA documents, advertising of properties; pre-sale goals
• Prepare the show units for show days – cleaning, advertising, updated price lists.
• Sales Updates / Monitoring - Weekly team meetings; monitor show-day attendance; sales reports; decide when to cancel / extend /re-instate; check the sales agreements before submitting for counter signature; keep sales list update of sold / unsold / cancelled; Confirm the price list for weekend show-days; One-off sales selling; Actual selling on show-days
• Update and monitor expected income and expenses sheets
• Update and monitor presale audit
• Bond Reports - Monitor approvals and reports etc.
• Conveyancing attorneys - Transfer update meetings; dealing with bond attorney if applicable; issuing cancellation / terms / reinstatement instruction
• Prepare and ensure addendums are correct and signed
• Monitor the rates and levy clearance application process- figures, payment, certificates, refunds.
• Client Satisfaction and Service - Assist agent with problems; Contact clients to resolve
• Handover to Clients - Input to handover files; Snag with clients; monitor occupational rental invoices process and payments; Handover to clients; Input / decide on gits; Snag unsold units

Rentals -

• Confirm the listings on websites; confirm the pricing of rentals; Collection of rental agreements from agents; Credit checks (when para-legal is not there); Viewings; Complete contracts where applicable; Issue files for invoicing; Issue rental extension notices to agents; Attend to the rental extensions where necessary
• Assist with vetting of all rental applications and credit checks
• Ensure all leases are correctly processed and saved
• Assist owners/tenants with issues where necessary.
• Ensure smooth handover and take backs are done.

Admin-

• Commissions - Verify and sign off
• Interacting with Construction Team - Client requests; attend crossover meetings (take minutes and distribute); Oversee invoices and payments for variation orders and appliances included.
• Body Corporate Issues - Answer client enquiries from occupation date to transfer
• Weekly meeting with accounts department to sign off marketing payments and assign to relevant budget
• Check and sign off rates and levy accounts for unsold units
• Check and sign off attorney invoices for transfer of units.

Launches -

• Pre-Launch - Finishes input, pricing input, parking layout and assist with bank approval of scheme
• Launches - Plan launch (date, catering, staff); Present final pricing of unit specific to site; Prepare site; Container moving / placement
• Post Launch - Container moving / placement; Adjust pricing of developments during selling; Choose finishes of unsold units

City of Johannesburg

• Assist with council queries
• Visit council offices where necessary to resolve issues.

Body Corporate

• Prepare conduct rules approval and registration by the Ombudsman
• Assist with preparation of the levy budget
• Meet with perspective managing agent and get then read for the body corporate registration
• Assist with the preparation of the IGM
• Assist Managing agent with owners where necessary

 Salary - R40k-R50kp/m