Sales Support Administrator at RCL Foods

Job Description    

• The primary role of the  Sales Support Administrator will be accountable for ensuring accurate, complete and timely administration of the sales portfolio, providing management with reliable information and supporting effective control of the associated commercial, financial and operational risks

Minimum Requirements    
Education and Qualification

• Matric and preferably a diploma in sales or marketing.
• Ability to read, write, understand and communicate in English.
• Good numeracy
• Good computer literacy – especially Excel and e-mail

Experience and Training 

• 2 years minimum experience in administration in sales FMCG environment,
• ERP System experience is advantageous 

Duties & Responsibilities    

• SALES Portfolio Administration: Manage the SALES portfolio from start to end, ensuring that all commercial and administrative requirements are accurately maintained and completed within agreed timelines. 
• Contract Management: Maintain and administer all signed SALES contracts, ensuring that documentation is complete, current, properly filed and readily accessible. 
• Crate Reconciliation: Monitor and reconcile crate movements, balances and related records, investigating and resolving discrepancies where identified. 
• Cash Reconciliation: Perform regular cash reconciliations, ensuring that collections, deposits and account records are accurately recorded and variances are investigated and resolved. 
• Surety Administration: Maintain accurate records of sureties, monitor validity and ensure that all required documentation is in place and up to date. 
• Rebate Administration: Administer SALES rebates, including monitoring applicable agreements, calculations, supporting documentation and payments, ensuring accuracy and adherence to agreed terms. 
• Sales Volume Monitoring: Monitor and reconcile volumes sold across the SALES portfolio, ensuring that reported volumes are accurate and aligned with sales and financial records. 
• Pricing Administration: Maintain and monitor SALES pricing information, ensuring that approved pricing is accurately captured and applied, and that discrepancies are promptly escalated. 
• Account Administration: Manage the day-to-day administration of SALES customer accounts, including account queries, documentation, reconciliations and record maintenance. 
• Reporting: Prepare accurate and timely SALES portfolio reports, providing visibility of volumes, pricing, rebates, crate balances, cash, sureties and other relevant commercial information. 
• Data Integrity and Record Keeping: Ensure that all SALES records, supporting documentation and systems are accurate, complete and maintained in accordance with company requirements. 
• Reconciliation and Variance Management: Identify, investigate and resolve discrepancies across SALES accounts and commercial records, escalating material variances to the relevant stakeholders. 
• Stakeholder Coordination: Liaise with Sales, Finance, Distribution, Operations and SALES customers to obtain required information, resolve queries and ensure effective portfolio administration. 
• Compliance and Controls: Ensure that SALES administration is conducted in accordance with company policies, approved commercial agreements and internal controls. 
• Risk Management: Identify administrative, financial and commercial risks within the SALES portfolio and escalate issues requiring management intervention. 
• Continuous Improvement: Identify opportunities to improve SALES administrative processes, controls, reporting and record-keeping to improve efficiency, visibility and accountability.

Deadline:30th October,2026