Senior Bulk Patent Renewals Specialist at Adams & Adams

Job Purpose

• The Senior Bulk Patent Renewals Specialist is responsible for managing and processing bulk and individual patent renewals accurately and on time, ensuring compliance with client instructions, internal standards, and statutory requirements while maintaining high-quality communication and record integrity.

Job Requirements
Key Skills, Knowledge and Competencies

• Ability to manage high-volume bulk renewals and individual cases efficiently.
• Strong understanding of IP management systems (Patricia) and renewal processes.
• Knowledge of statutory requirements, internal controls, and compliance standards.
• High level of accuracy in data entry, grant date validation, and record maintenance.
• Skilled in Microsoft Office (Word, Excel) and quick to learn new systems.
• Ability to interpret data, identify discrepancies, and resolve issues promptly.
• Excellent verbal and written communication skills for client and agent liaison.
• Ability to work under pressure, meet strict deadlines, and manage multiple priorities.
• Basic financial administration knowledge for invoice monitoring and processing.

Key Responsibilities

Bulk Renewal Management:

• Receive and process bulk renewal instructions.
• Open PR matters, set and update terms, acknowledge correspondence.
• Check and dispatch renewal reports and discrepancy letters.
• Ensure timely lodgement and agent instruction.

Data Accuracy & Compliance:

• Validate grant dates for OFS cases.
• Ensure Patricia records are correct and updated.
• Assist with MTO and lapses checking.

Invoice & Financial Administration:

• Monitor agent invoices and assist with entries.
• Check and dispatch related correspondence.

Individual Renewal Support:

• Check and lodge individual renewals during colleague’s absence.
• Review RR when required.

Client & Agent Communication:

• Draft and send correspondence for bulk enquiries.
• Monitor confirmation of instructions and renewal certificates.
• Dispatch renewal certificate reports to clients.

Education

• Matric essential; tertiary qualification in administration or IP law advantageous.

Experience

• 2–3 years in patent renewals or IP administration.
• Experience with Patricia system preferred.

Job Specific Competencies

• Attention to Detail
• Time Management
• Resilience Under Pressure
• Initiative & Independence
• Client Service Orientation
• Adaptability