Senior Conveyancing Secretary at Marvel Placement Consultant

Senior Conveyancing Secretary

• Our client, a well-established legal practice, is looking for an experienced and highly organised Senior Conveyancing Secretary to become part of their team in Pretoria East, Gauteng. The perfect candidate should possess a Paralegal /Conveyancing qualification and have at least 8 years of relevant experience in a comparable position.

Minimum Requirements

• Essential: Matric.
• Relevant qualification in Paralegal Studies would be highly beneficial.
• Essential: Experience with Bond cancellations and registrations.
• Experience working on the following software:
  • Microsoft Office Package (Specifically Excel)
  • Ghost Practice
  • Lexis
• Essential: Minimum of 8 years of experience within a similar role.

 Roles and Responsibilities
Absa Home Loans:

• Administer home loan applications and associated documentation for Absa Home Loans, Private Clients, Wealth, and Relationship Banking.
• Ensure all necessary FICA documentation is complete and up-to-date.
• Liaise with the Absa legal department, ensuring compliance with their policies for property registration.
• Accurately draft and review bond registration documents in line with Absa requirements.
• Manage bond cancellation requests, ensuring all conditions are met and necessary approvals obtained.

Standard Bank Home Loans:

• Oversee and manage conveyancing for Standard Bank's Home Loans and Private Client divisions.
• Draft and prepare all necessary transfer and bond registration documentation.
• Ensure compliance with Standard Bank’s processes and procedures to avoid delays in bond registrations.
• Handle bond cancellations for Standard Bank clients, ensuring the process is handled seamlessly.

FNB Home Loans:

• Manage home loan applications and conveyancing for FNB’s Home Loans, Private Clients, and Private Wealth divisions.
• Prepare and lodge bond registration documents, ensuring they meet the stringent requirements set by FNB.
• Handle the cancellation of bonds, coordinating with FNB’s legal team to ensure smooth finalisation of the process.

Bond Cancellations:

• Process and manage bond cancellations for Absa, Standard Bank, and FNB, ensuring that all legal documents are correctly prepared and lodged with the deeds office.
• Communicate with bank representatives to confirm the completion of bond cancellations.
• Ensure that all bond cancellations comply with the respective bank’s specific requirements and guidelines.

Client Liaison:

• Serve as the primary point of contact for clients regarding property transfers, home loans, and bond cancellations.
• Provide regular updates to clients on the progress of their transactions.
• Address and resolve any issues that may arise during the conveyancing process.
• Ensure client satisfaction by maintaining a high level of professionalism and service quality.

Documentation Preparation and Management:

• Draft and review legal documents related to property transfers, including deeds of sale, power of attorney, and mortgage bond documents.
• Ensure that all documentation complies with legal and regulatory standards.
• Coordinate the submission and lodgement of documents with the deeds office.

Stakeholder Coordination:

• Collaborate with attorneys, estate agents, banks, and clients to ensure all parties are informed and aligned throughout the conveyancing process.
• Manage and track the flow of documents between the parties to ensure timely completion of transactions.
• Build and maintain strong working relationships with key stakeholders, including bank representatives and clients.

Compliance and Regulatory Adherence:

• Ensure adherence to all relevant legal, regulatory, and compliance standards throughout the conveyancing process.
• Stay updated with the latest changes in property law and conveyancing procedures.
• Maintain a thorough understanding of FICA, POPIA, and other regulatory requirements relevant to conveyancing.