Senior Creditors Controller at CLS Human Capital Specialists

Job Purpose:

• The purpose of this role is to ensure the efficient and accurate management of the accounts payable function, maintain strong supplier relationships, and contribute to the organization’s financial health through effective cash flow management.
• The successful candidate will oversee supplier due diligence, invoice processing, payment authorization, and reconciliation, while ensuring compliance with firm policies and statutory requirements. Additionally, the role includes mentoring and leading a dedicated team to uphold the company’s values and achieve its financial objectives.

Requirements

Minimum Education Required (Essential):

• Certificate/Diploma in Bookkeeping/Accounting

Minimum Education Required (Desirable):

• BCom Accounting Degree

Minimum Experience Required (Essential):

• 3 Years Experience in a bookkeeping/Accounting role

Minimum Experience Required (Desirable):

• 5+ Years Experience in a Financial role managing high volumes of transactions

Skills and Knowledge:

• Ability to work under pressure
• Ability to work independently and use initiative
• Strong communication, interpersonal skills
• Computer literacy skills especially in MS Office and Excel
• Strong ethical values
• Bookkeeping to balance sheet stage
• CMS would be an advantage
• Accounts Payables experience
• Business English both written and verbal
• Ability to make limited changes to website.

Other:

• Proficient in English
• Clear Criminal and ITC Record
• Own Reliable Transport

Duties and Responsibilities:

SUPPLIER MANAGEMENT

• Conduct due diligence for new and existing suppliers
• Ensure all required documentation is obtained and processed in compliance with supplier due diligence process
• Send documentation to bookkeeper to load new supplier on CMS
• Confirm that all information loaded by the bookkeeper is correct and validate banking details.
• Engage with Bank & Cash to ensure supplier loaded as a bank beneficiary
• Ensure supplier information is complete in terms of SARS Vat requirements
• Ensure suppliers with no activity after 36 months are closed
• Establish and maintain good relationships with suppliers

ACCOUNTS PAYABLE

• Ensure timely and accurate invoice capturing to correct suppliers and cost accounts
• General ledger account allocations
• Transactional detail including VAT calculation
• Reconciliation to supplier statements
• Payment sessions to be posted daily
• Authorise creditor payment requests
• Ensure payment pack agrees to CMS transaction detail
• Ensure that invoices are approved by the respective managers/partners
• Submit/oversee submission to Bank & Cash department for payment
• Check and approve GL account allocations on ad hoc payment requests ensuring the dates, partner’s signatures and payment references are correct
• Manage age analysis and resolve outstanding invoices and/or credit notes in line with
• supplier payment terms
• Liaise with partners, staff and suppliers on Accounts Payable queries
• Manage and reconcile CIPC deposit accounts and firm credit card transactions

CASH FLOW MANAGEMENT

• Manage payment cycles to maximize cash flow.
• Ensure accurate cash outflow forecasts.
• Monitor creditor payments against due dates.
• Prepare various forecasting reports ensuring all known costs are captured
• ACCOUNTING AND REPORTING
• Prepare monthly reconciliations and ensure completeness of expenses
• Prepare general ledger journals ensuring expenses are recorded consistently aiding accurate comparisons and profitability analysis
• Ensure creditors ageing always agrees to the AP control account
• Maintain month-end schedules and ensure accurate reporting. Assist with BBBEE certification and annual financial audits

STAFF MANAGEMENT

• Manage the Accounts Payable team
• Set objectives and provide coaching and mentoring
• Ensure staff provide support to stakeholders in line with the ethos of the firm
• Conduct regular team meetings

PROCESS AND PROCEDURE

• Ensure adherence to Firm policies and procedures
• Identify and resolve system and process-related issues

INNOVATION

• Stay updated with new technological